Overview
Mapping general ledger (GL) accounts to your journal entry templates ensures that your financial data is accurately categorized and consistently reflected in your general ledger. This process helps your team maintain structured financial records while ensuring that journal entries align with the way you want them to impact your GL.
Benefits of Mapping GL Accounts
Consistency: Ensures that financial entries are categorized uniformly across the system.
Efficiency: Reduces manual data entry and speeds up the reconciliation process.
Accuracy: Prevents missing or misclassified data by leveraging mapped accounts.
Scalability: Supports growth by allowing for structured and automated journal entry postings.
How to Map General Ledger Accounts
1. Navigate to the Templates Page
Before mapping accounts, ensure that you have created a journal entry template. Once done, navigate to the Templates page.
2. Select the "Map General Ledger Accounts" Option
Locate the journal entry template you want to map.
Click on the Map General Ledger Accounts icon.
The system will take a moment to process all possible account combinations based on the template and the source systems connected to your data.
3. Assign General Ledger Accounts
You can map accounts individually by selecting each GL account and assigning it to the relevant template category.
Alternatively, map multiple rows at once by:
Holding Shift and selecting multiple related accounts.
Using the search bar at the top of the screen to find the relevant account (e.g., "Deferred Revenue").
Assigning the selected accounts to the appropriate GL category.
4. Save Your Mappings
Once all necessary accounts are mapped:
Click Save Mappings to finalize your selections.
Return to the Journal Entry Templates page to review your mappings.
5. Review Mapped Templates in Journal Entries
After saving your mappings:
Return to the Templates page.
Select the view mappings button.
Ensure that the template is applied with the mapped chart of accounts you desire.
By mapping your general ledger accounts to templates, you ensure that your team has a structured and reliable approach to journal entries, ultimately improving financial accuracy and reporting efficiency.