Bookipi Scheduler: Your Ultimate Guide to Simplified Booking
Tired of the endless back-and-forth emails just to schedule a single meeting? Bookipi's new Scheduler feature is here to change that. Designed to be a simple, intuitive, and professional solution, the Bookipi Scheduler takes the hassle out of booking appointments, so you can get back to what matters most: growing your business.
How Bookipi Scheduler Works
At its core, the Bookipi Scheduler is a smart booking tool that automates finding the perfect meeting time. Here’s a quick overview of the magic behind it:
Set Your Availability: You tell Bookipi when you're available for appointments, whether every weekday from 9 AM to 5 PM or specific blocks of time.
Connect Your Calendar: By syncing with your Google Calendar, the Scheduler instantly knows when you're busy with other appointments. This prevents double-booking and ensures your calendar is always accurate.
Share Your Link: Instead of exchanging emails, you simply share your unique booking link with clients, colleagues, or anyone who needs to schedule a meeting with you.
Clients Book Instantly: They click the link, see your real-time availability, and choose a time that works for them. No more guesswork or awkward "what time works for you?" messages.
Automated Reminders: Once booked, both you and your client receive automatic calendar invitations and reminders, ensuring everyone shows up on time.
Key Features You'll Love
The Bookipi Scheduler is packed with features designed for a seamless booking experience.
Effortless Integration with Google Calendar: This is the heart of the Scheduler. By connecting your Google Calendar, you ensure that any existing events from a client lunch to another appointment are automatically blocked out, so clients can only book you when you're truly free.
Smart Time Zone Management: Our Scheduler automatically detects and displays your availability in your client's local time zone. No more confusion over Daylight Saving or international time differences.
Flexible Meeting Locations: Whether you're a remote-first business or prefer to meet in person, you can customize your meeting location. Choose from:
Google Meet: The Scheduler will automatically generate a unique Google Meet link for every meeting.
In-person: Provide a specific address for clients to meet you at.
Phone Call: Let clients know you will be calling them at the scheduled time.
AI Meeting Assistant: Our AI Meeting Assistant acts as a virtual note-taker for your Google Meet calls. It automatically joins your scheduled meetings, captures a word-for-word transcription, and generates a concise summary of key discussion points, decisions, and action items. This means you can focus on the conversation, confident that every important detail is being recorded.
Free for All Bookipi Users: The best part? The core functionality of the Bookipi Scheduler is completely free. This powerful tool is a no-cost addition to your Bookipi account, helping you streamline your operations without extra fees.
Getting Started: A Simple 3-Step Process
Ready to stop the email tennis and start booking with ease? Follow these three simple steps to get started with the Bookipi Scheduler.
Step 1: Set Your Availability
Navigate to the "Scheduler" tab on your Bookipi dashboard. Here, you can define your regular working hours. For example, you might set your availability to Monday to Friday, from 9:00 AM to 5:00 PM. You can also block out specific dates or times if you have planned time off.
Step 2: Connect Your Google Calendar
Link your personal or business Google Calendar. This is a one-time process that takes just a few clicks. Granting Bookipi access to your calendar allows it to read your existing events (it will never edit or delete them) to prevent scheduling conflicts.
Step 3: Share Your Link & Enable the AI Assistant
Your unique booking link will be generated automatically. You can copy and paste this link into your email signature, on your website, or directly in a message to a client. To enable the AI Meeting Assistant, simply toggle the "Auto join calendar meetings" option within your Scheduler settings. Our bot will then automatically join any Google Meet calls you have scheduled.
Frequently Asked Questions
Q: Is the Bookipi Scheduler really free?
A: Yes, the core functionality of the scheduler is currently free. You can create a meeting link, set your availability, and share it with as many clients as you need.
Q: How can I get a copy of the meeting summary?
A: Once the AI Meeting Assistant is enabled, it will automatically join the scheduled meeting, take notes, and generate a summary. After the meeting concludes, the summary will be sent via email to all participants.
Q: During meetings, we sometimes use other languages. Why aren't they included in the summary?
A: At this time, our AI meeting assistant supports English only for transcription and summarization. We’re always looking to improve, so if you’d like to see support for additional languages, feel free to share your suggestion on our feature request page.
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