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Accounts

Learn how Accounts work in Bound, how to add a new Account to your school, and how to edit an existing one.

Accounts Overview

Accounts are how your school organizes the money it collects and pays out in Bound. Each Account tracks the balance for a single category — a sport, a club, a program, or your school's general fund — and gives you a way to attribute incoming revenue and outgoing payments to the right place.

How Accounts Work

Your school has a Payee record in Bound. The Payee is the entity that receives outbound payouts and holds your bank details. On the Accounts page, the Payee appears at the top of the list with a green "Payee" tag, and your school's name attached to it.

Underneath the Payee, you have sub-accounts. A typical sub-accounts include athletic teams (Baseball, Boys Soccer, Girls Basketball), programs (Community Education), and any other categories the school uses to track funds. Each sub-account has a Name and an External Id, which is the identifier your school uses for the account in its own bookkeeping system.

All sub-accounts belong to the same Payee, and all balances eventually settle into one consolidated payout to your school's bank. Accounts are the internal layer that tracks where money goes.

Add an Account

  1. From the school dashboard, click Business (the dollar sign icon) in the lefthand menu, then expand Accounts and click Manage Accounts.

  2. Click Add Account in the top right corner.

  3. In the Account Details dialog, enter a Name. This is the label that appears in the Accounts list and in other places that reference Accounts (Split Plans, reports, etc.).

  4. Optionally, enter a Description. Use this for any internal notes about what the Account is for.

  5. Enter an External Id. This is the identifier your school uses for the Account in its own bookkeeping system. Most schools use the same code structure they already have in their accounting software.

  6. Click Save.

Edit an Account

  1. In the Accounts page (Business -> Accounts -> Manage Accounts), click the edit button next to the account.

Edit the Payee Account

The Payee row at the top of the Accounts list represents your school as a whole. Clicking its edit icon opens the same Account Details dialog used for sub-accounts.

  • The Name is fixed and can't be changed

  • The Description and External Id can be edited

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