When your employees leave the company, you will need to process their termination.

The termination process can be initiated from two places in the system:

Option 1

Access your employee's record in Step 1 - Enter Payroll, select your employee, and then click the Terminate option on the top right-hand corner on the employee's pay record:

Option 2

The second place to terminate an employee is from the Employees menu. Go to Employees > Terminate employee:

In the Termination Entries screen click Add termination:

Enter the required details such as employee's name, the date of termination, and the reason:

If you want to pay the employee immediately before the regular pay cycle, change the Terminate immediately and create an off-cycle pay run to yes. Leaving it as no will pay the termination payments due to the employee in the next regular pay run.

You can also select to pay out the employee's annual leave balance, and/or other employment termination payments (ETP) by changing the relevant toggle fields to Yes.

Once you finish the form, click save and new if you want to add other terminations, or just click save and close.

Go back to the Payroll Dashboard, and process the termination pay run.

  • If you left Terminate immediately and create an off-cycle pay run set to no, then you will need to go through the regular pay run process

  • If you changed Terminate immediately and create an off-cycle pay run to yes, then you will need to go through the off-cycle pay run

In either of these cases you may need to add one or more pay items that the employee should get when they leave.

Please see more details in this quick video:

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