Your access to features and functions relating to timesheets and TimeClocking is in the Settings tab. There are some parameters you should set, and some automation you may choose to engage which can help you save time when managing and approving timesheets.

Go to Settings > Timesheet:

Allow Employees to manually add timesheets

Check this box to allow your People to submit a timesheet manually via the employee dashboard

  • We do not check for a rostered shift when a timesheet is submitted this way

  • There is no geo-location data captured for manually submitted timesheets

  • This is a good way for employees to be able to submit historic timesheets

  • Uncheck this box if you would prefer your staff to Clock on and off in real time

Snap to roster when within

If a Person clocks on or of within this number of minutes, the clocked time is rounded to the rostered time.

  • Rounding applies to start of shift clocked time and end of shift clocked time

  • The number of minutes you set is applied to both before and after the start/ finish time. For example, of you set snap to roster when within 5 minutes, and a Person clocks on for a 9am shift start at 9:04, their start time is snapped to 9:00. If the same Person clocked on at 8:56am, their start time is still snapped to 9am.

  • Once the timesheet data is snapped, we can no longer see the clocked time, but we can retrieve this data from the audit trail.

Punch-in roster violation if exceeds

If a Person clocks on outside of this many minutes before OR after their rostered start time a violation will be recorded.

  • Roster violations are denoted by a red ! in the timesheet.

  • Violations are a visual queue to assist the admin when managing and approving timesheets.

  • Violations are considered if you engage automatic approval of timesheets (below)

Punch-out roster violation if exceeds

If a Person clocks off outside of this many minutes before OR after their rostered finish time a violation will be recorded.

  • Violations are a visual queue to assist the admin when managing and approving timesheets.

  • Violations are considered if you engage automatic approval of timesheets (below)

Auto approve timesheets

You can choose to approve timesheets automatically

  • Auto approve all - All timesheet will be automatically approved regardless of how they are submitted, or if there is matching roster data.

  • Auto approve all without violations - Timesheets without a clock in/ clock out violation will be approved automatically. As an admin you have access to make changes or unapprove the timesheet after the auto approve has taken place.

  • Auto approve all without violations except self-assigned - Auto approve will apply to all timesheets as above, except for those which have been started without a related rostered shift (self-assigned).

  • Admin must approve all - Auto approve is disabled

Enable time tracking in employee dashboard

With this setting enabled People can clock on and off on the My Rosters tab in the Employee Dashboard.

Request GPS location

Enable GPS tracking Checked it means that when people clock in they will be asked for their GPS location.

  • Location tracking must also be enabled in browser on the Persons device (Settings > Privacy > Location) for this feature to work

  • The Person will be asked if they want to share their location, we cannot force the response. If they respond no they will not be permitted to clock on.

Enable within X mins of rostered shift (related to ability to start shift in desktop version)

This number of minutes here is the amount of time before or after the rostered start time the Person is able to clock on for their shift.

  • If the rostered start time is 9am, and the setting is 60mins, the person can clock on anytime between 8am, and 10am.

Mobile Settings

These items relate to the Breathe People Portal only

  • Enable TimeClock in mobile app - Check this box so employees can view and utilise the TimeClock (tab) in the native app.

  • Enable geotracking in mobile app - With this feature on we can track the location of the Person when they clock on and off.

TIP Remember to Save your work before you leave the page. .

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