Learn how to create your very own company specific Customisable Pay Items in Breathe. This article shows you how to create a Pay Item from scratch or use one of our Breathe Default Pay Items and put your own twist on it.


Default Pay Items

Configuring a Default Pay Item

Custom Pay Item

Calculation Method


Breathe supply you with Default Pay Items which are your standard types of Payments. We know with certain Businesses that you might have your own company specific payments, so we have provided the option for you to customise your own Pay Items and set them up to meet your company needs.

Default Pay Items

Let start with the basics and cover off our Default Pay Items

Pay Items can be found in Settings > Company Configuration > Pay Items

These are standard Pay Items that are used across many companies and are most commonly used in Australian Payroll.

Configure a Default Pay Item

If you would like to customise a Default Pay Item, this allows you to edit the Display Name only. This is the name that shows on the Payslip.

NB: This will still show as the Default Name when you select the Pay Item in Earnings on the Pay Screen, but will then show the Display Name once the Pay Item has been saved.

Custom Pay Item

A Custom Pay Item is a copy of a Default Pay Item that replicates the set up of a Pay Item. When in Pay Item tab, select the copy box of the Default Pay Item that has the same configuration of Display on Payslip, Tax & Super columns as this new Pay Item you want to create.

Once you select the Copy icon, you will get a pop up to customise your Pay Item

Calculation Method

The Calculation Method is the set up of how you want this Pay Item to calculate. Breathe has 3 different types of calculations for Pay Items

1.Quantity x Employee Rate

This is used where the calculation is based on the employee rate. For example, Normal Hours where Quantity = Hrs Worked x employee rate

User can enter multiplier for pay item such as overtime e.g. Overtime at Double Time & Half = Quantity x employee rate and Multiplier = 2.5

2. Quantity x specified rate

This is used where a specified rate is used to calculate the Pay item amount instead of the employee rate. This is often used for allowances where the calculation is based on a specified rate

3. Fixed

This is used for fixed amounts such as a Bonus.

You can enter a Fixed amount if the pay item pays a fixed amount for each period. If this is left blank, the user will need to enter the amount each time the Pay item is added to the pay screen.

Exempt from PAYG & Superannuation Guarantee Contribution

This allows you to specify whether tax/super is calculated for that Pay item

When your Pay Item is looking how you want it to, click Add, and this will now be a Pay Item in your Payroll.

Congrats🎉 you have just configured your first Pay Item 🥳🎉

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