Quick Scan - Parent Device Check-in

Yes, now parents can check in from their own phones! Why is this great?

  • Fast: No more lines waiting to sign-in on paper or a tablet. And parents can check in/out multiple kids at one time.
  • Flexible: Any parents who forgets their phone or doesn't have a smartphone can easily still use a school device.
  • Secure: Much more secure than a physical signature. Parents must be on-site and will only match if they are an approved guardian.
  • Approved: We developed Quick Scan with licensing in mind and require digital signatures from parents.
  • Detail: If you wish, parents can submit notes and drop off info from their phone.

Common Questions

  • How does it work? Each location is assigned with a unique QR Image. Parents will select Check In/Out from their app and quickly scan the image. They will then be prompted for their Check In Code to complete the in/out.
  • Will check in codes still be used? Yes. Parents will be asked to input their personal 4 digit check-in code as the last step of checking in/out.
  • Where is the image displayed? You can display your unique image on a laptop, tablet, or phone. Just look for the Quick Scan option at the bottom of the check-in section of the app. If you don't see it, ensure: a) You have the latest version of brightwheel, b) Quick Scan is enabled for your school.
  • Can I print off the code? Yes! Here are further details on how to do this.
  • Can I turn this feature on/off? Yes. Just go to Admin Tools (accessible only to administrators) and then Student & Staff Check-in, and then click the Settings icon. There you'll see an option to enable or disable Quick Scan.
  • How does the image work? We generate a personalized image just for your location. If you have multiple locations, you'll get one image per location. This is unique to you. In order for there to be a match, a verified parent/guardian from your school must scan the image from their device.
  • What if I want to change my check-in image? In your Quick Scan settings, you have the option to have a new image automatically generated for you. If you enable this option, a new image will be created every 3 hours. Note: We do not recommend this option if you are going to be printing your QR Image.
  • What if a parent forgets or doesn’t have a smartphone? No problem, parents will always be able to switch over to traditional check-in.

See our General Check-in & Attendance FAQ for more info about all check-in options.

Helpful Articles:

How do you set up or change a check-in code?

How do I start using the check-in feature at my school?

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