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Program Management
Set up and manage your rooms, students, student contacts, staff, and so much more!
Core Features Set Up GuideEasy-to-follow set-up guide sharing how you can become a brightwheel daily user in just a few weeks
Get to Know brightwheelFast, Secure, and Reliable
Recommended and Compatible Devices[For all users] Learn about our mobile and web compatible devices to use brightwheel on!
Feature Availability for Web and Mobile AccessSee which features are available on mobile devices and on the web.
How to Contact Support[For all users] Our exceptional support staff is here to help! Check out this article to determine the best and fastest way to find answers.
Room Management OverviewRooms are a fundamental part of how brightwheel works! Check out this collection of articles to learn how to take full advantage.
Manage Rooms[For Admins] Learn how to add, edit and delete rooms at your program on the web or in the app!
Set Room Ratios and Capacity[For Admins + Managers] Learn how to set room capacity and desired student to staff ratios for each room at the program
Manage Staff & Student Schedules[For Admins] Learn how to add and manage schedules & absences for students and staff.
Room Feed and ApprovalEdit and delete activities that have been logged as well as approve staff only posts in bulk, all from the web through the Room Feed!
Room Device Mode[For Admins] Learn how to Empower multiple staff members to use the same device to record activities & send messages using Room Device Mode
Room Settings[For All Staff] Learn how to access and manage Room Settings to choose show students are shown, set ratios, room capacity, and more.
Student Management OverviewA guide to creating and managing student profiles!
Creating Student ProfilesCreate student profiles to start logging activities, attendance, schedules, and more!
Student and Staff Profile Attachments[For Admins] Learn how to attach documents to specific student and staff profiles and report on expiring documents.
Assign Students to Rooms[For Admins] Learn how to assign students to room to easily track their whereabouts & also set a Homeroom to simplify the check-in process.
School Details PanelLearn how to view and edit information on a student's profile such as Status, Schedule, Meal Type, and Student ID.
Tracking Medications and AllergiesTrack Medications, Allergies, and Doctor's information within a student's profile and learn where to allergy badges are visible.
Immunization Tracking and Reporting[For Admins + Managers] Keep up to date student immunization records in accordance with the CDC recommendations.
Managing Profile PicturesManage the profile picture for any student as a parent, staff, or administrator or for your personal account
Manage Students via Enrollment Status[For Admins & Managers] Learn how to use student enrollment statuses to uphold student and program data
Contact Types: Parents, Family, Approved Pickups, and Emergency Contacts[For Admins, Managers, and Lead Staff] Learn how to best set up contact lists for your students based on the roles and varying permissions
Add and Manage Student Contacts[For all Staff] Learn how to add Parents, Family, Approved Pickups, & Emergency Contacts to student profiles on the web/mobile app.
Invite Student Contacts to brightwheelLearn how to invite Parents, Family, and Approved Pickups to create their own brightwheel account via email, SMS, or 10-digit code handout.
Staff Management OverviewLearn about how to add, manage, and remove Staff/Teachers within brightwheel
Add Staff Profiles[For Admins + Managers] Easily manage staff profiles on the web or app by assigning rooms and granting permissions
Assign Staff to Rooms[For Admins + Managers] Learn how to assign staff & teachers to specific rooms to track hours, rations, and limit visibility to other rooms.
Staff Certifications & Professional Development HoursKeep track of your staff's certifications, continuing education, and training right from the Staff Profile.
Remove Staff Members[For Admins & Managers] Learn how to remove/delete staff at the program
Staff Health ChecksAdministrators can monitor staff health by logging temperatures via Staff Health Checks to ensure the health and safety of their center.