The 1099-K reports the total gross volume of online payment transactions made through brightwheel. Brightwheel will mail a 1099-K for each program that meets these requirements by January 31st. These requirements may vary by state, and we recommend you consult a tax advisor with any specific questions.

This includes entities that are non-profit/tax-exempt etc, since brightwheel is legally obligated to issue these forms to all eligible U.S.-based users regardless of their business type. We recommend consulting a tax advisor to learn more about this form and how you should use it.

To review your program’s earnings in brightwheel and determine if you can expect a 1099-K, quickly pull the Revenue Report to see how much was received for a given charge category and date range.

Learn how to pull this report here: Tax season reporting for providers

Click the image below to open the PDF version to download as needed!

Our platform will have monthly reporting differences depending on how you view the payments.

On your platform, you will see the transactions on a 'created' basis, meaning as soon as a parent/customer pays, it will show up as a transaction. However, from a reporting perspective, it will be recorded on an 'available' basis, meaning it has passed through any approval/authorization before you can fully withdraw it or have it as part of your available payout balance.

It is very similar to when you charge something on your personal credit card. It will show up in your credit card statement immediately as pending (created) but not posted to your statement account balance (available) until 2-3 business days later (e.g. parents paid 12/29/2025 but did not post until 1/2/2026).