Set up and manage your rooms, students, student contacts, staff, and so much more!
By Heather and 4 others5 authors31 articles
Core Features Set Up GuideEasy-to-follow set-up guide sharing how you can become a brightwheel daily user in just a few weeks
Get to Know brightwheelFast, Secure, and Reliable
Recommended and Compatible DevicesMinimal hardware required! Use brightwheel with iOS and Android devices, and desktop or laptop computers. See our recommended devices.
Feature Availability for Web and Mobile AccessSee which features are available on mobile devices and on the web.
How to Contact Support[For all users] Our exceptional support staff is here to help! Check out this article to determine the best and fastest way to find answers.
Room Management OverviewRooms are a fundamental part of how brightwheel works! Check out this collection of articles to learn how to take full advantage.
Managing RoomsLearn how to add, edit and delete rooms on the web or in the app! Keep organized by assigning students and teachers/staff to specific rooms.
Room Ratios and CapacitySet your room capacity and desired ratio for each room at your program to avoid going over and keep staffing levels where they need to be.
Staff & Student SchedulesEnter schedules and absences for students & staff to determine staffing needs and ensure ratio compliance throughout the day.
Room Feed and ApprovalEdit and delete activities that have been logged as well as approve staff only posts in bulk, all from the web through the Room Feed!
Room Device ModeEmpower multiple staff members to use the same device to record activities & send messages while selecting the person performing the action.
Enrollment Status FiltersFilter for certain students according to status in the app
Room SettingsUse Room Settings to choose how students are shown and sorted within a particular room.
Student Management OverviewA guide to creating and managing student profiles!
Creating Student ProfilesCreate student profiles to start logging activities, attendance, schedules, and more!
Student and Staff Profile AttachmentsAdministrators can attach documents to specific students and staff members from within their profile and report on expiring documents.
Assign Students to RoomsAssign students to rooms created within your school to keep track of their whereabouts. Set a Homeroom to simplify the check-in process.
School Details PanelLearn how to view and edit information on a student's profile such as Status, Schedule, Meal Type, and Student ID.
Tracking Medications and AllergiesTrack Medications, Allergies, and Doctor's information within a student's profile and learn where to allergy badges are visible.
Immunization Tracking and ReportingKeep student's immunization records up to date and report on overdue and upcoming doses in accordance with the CDC recommendations.
Managing Profile PicturesManage the profile picture for any student as a parent, staff, or administrator or for your personal account
Manage Students via Enrollment StatusUse student enrollment statuses to filter out archived students while retaining access to data.
Contact Types: Parents, Family, Approved Pickups, and Emergency ContactsThe differences and privileges for contacts listed for students. Learn how to best set up contact lists for your students.
Add and Manage Student ContactsAdmins, Managers, and Lead Staff can add Parents, Family, Approved Pickups, & Emergency Contacts to student profiles on the web/mobile app.
Invite Student Contacts to brightwheelLearn how to invite Parents, Family, and Approved Pickups to create their own brightwheel account via email, SMS, or 10-digit code handout.
Staff Management OverviewLearn about how to add, manage, and remove Staff/Teachers within brightwheel
Add Teacher/Staff ProfilesManage your staff on the web or from the app anytime! Assign rooms and even grant staff members administrative access.
Assign Staff to Rooms[For Admins + Managers] Learn how to assign staff to specific rooms to track hours, rations, and limit visibility to other rooms.
Staff Certifications & Professional Development HoursKeep track of your staff's certifications, continuing education, and training right from the Staff Profile.
Remove Staff Members[For Admins & Managers] Learn how to remove/delete staff at the program
Staff Health ChecksAdministrators can monitor staff health by logging temperatures via Staff Health Checks to ensure the health and safety of their center.