To set up the sync between DocuSign Transaction Room and CORE Back Office, go to Settings > Integrations > DocuSign Transaction Rooms > Add or Edit DocuSign Transaction Room
In the set up page that appears, click on Accounts > and click on the + button to add your DocuSign Transaction Room account:
You will then be taken to the DocuSign Transaction Room page to enter your credentials to authenticate with BrokerSumo.
Once you enter your credentials you will be walked through the next steps and taken back to the setup on the workflows page.
On the workflows page scroll down to the templates and click the sync DocuSign Rooms to CORE Back Office (BrokerSumo).
Click 'Use this Template'. You will then verify you have selected the correct DocuSign Transaction Room account and click Save.
Click Run to activate the integration.
They are now connected! You'll want to verify the workflow is turned on. Click on the CORE Back Office (BrokerSumo) icon to get to the workflow page.
The sync between CORE Back Office and DocuSign Transaction Room happens automatically. It will sync every 15 minutes after you have made an update in DocuSign Transaction Room.
If you need to sync immediately you can to the clock icon within the workflow to run manually.
Click on the active workflow to open it.
Once open click on the clock icon and you can click run now to sync immediately.
You can also see a log if your information has synced or not by clicking the menu icon
Syncing Transactions
In your DocuSign Transaction Room account when you edit or save a new transaction or an existing transaction that will initiate the sync and the information will sync over to CORE Back Office within 15 minutes.
Adding Agents to a Transaction
In Docusign Transaction Room, you'll assign the agents to the transaction in the People section. Click the People tab:
Then click the Add button and select Add from Network:
Type the person's name who you want to add and click Add.
Then select the Side of the transaction they are on, and select Real Estate Agent as their role.
Click Add and they've been added.
CORE Back Office Sync Log
The sync log shows you details on which transactions have synced and which haven't, and why they haven't. To access your sync log within CORE Back Office, go to Transactions > Docusign Transaction Log.
In the log you will be able to see the sync date, close date, address, the DTR ID and the status.
If it the transaction has synced for the first time it will say initial sync.
If the transaction was updated it will say updated.
If it is missing required information to sync that information will be listed.
The eye icon has the raw data synced in from DocuSign Transaction Room.
Required Fields
There are required fields to be filled out in DocuSign Transaction Room to be able to sync into CORE Back Office.
You need to have:
Contract Amount
Expected or Actual Close Date
Contract Date
Listing Date
Listing Expiration Date
List Side Commission
Buyer Side Commission
Current or Original Listing Amount
Property Address
Assigned Agent
If a transaction came from a referral and you have the Outside Referral Field filled out then the Outside Referral Percentage must also be entered.
If any of this information is missing the transaction will not sync over.