How form filling and actions work
Your robot learns every action you perform during the training process a records it as either an input parameter, or fixed action.
📖 What are input parameters?
Input parameters are variables that make your robot flexible and reusable. When you type text into form fields during training, Browse AI automatically converts these into parameters that you can change each time you run the robot - without retraining.
Think of them as fill-in-the-blanks: Train once with "laptop" in a search box, then run the same robot searching for "tablet", "phone", or any other term.
Action type | What robot learns | Recorded as |
Text input fields | Text you type | ✏️ Input parameter |
Search boxes | Search query | ✏️ Input parameter |
Buttons/links | Click location | ☝️ Fixed action |
Drop downs | Selected option | ☝️ Fixed action |
Checkboxes | Checked state | ☝️ Fixed action |
Radio buttons | Selected option | ☝️ Fixed action |
Navigation | Click sequence | ☝️ Fixed action |
How to train your robot to fill forms or complete actions
To train your robot how to fill forms, and complete actions simply point, click, type and navigate to record those actions.
Start recording in Robot Studio and navigate to the form.
Fill out the form naturally
Click into each field
Type your text (don't paste)
Select dropdowns/checkboxes as needed
Submit the form
Click the submit/search button
Wait for results to load completely
Don't rush - let the page finish loading
Extract your data
Extract the data you need including list, text, or screenshot
The form inputs become parameters automatically
Tips
DO:
| DON'T:
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Training sequence examples
Simple search:
Load page → Type search term → Click search → Extract results
Multi-field form:
Load page → Fill field 1 → Fill field 2 → Select dropdown → Click submit → Extract results
Multi-page form:
Page 1: Fill fields → Click "Next"
Page 2: Fill more fields → Click "Next"
Page 3: Review → Click "Submit" → Extract results
What happens to your inputs
After training, Browse AI identifies
Your action | What Browse AI creates |
Typed "laptop" in search | Parameter: |
Entered "2024-01-01" in date field | Parameter: |
Selected "Electronics" from dropdown | Fixed action: Always selects "Electronics" |
Clicked "Search" button | Fixed action: Always clicks same button |
💡 You can change the text parameters later, but dropdown selections and button clicks remain fixed.
Common use cases
Search and filter before extraction
Example - extract job listings for specific roles from a job board website.
Enter "Software Engineer" in search field
Click search button
Extract the filtered results (as a list)
Finish and approve your robot
💡 In this example, "Software Engineer" becomes an input parameter. Once you approve your robot, you can re-run the robot with other inputs ("Data Scientist", "Product Manager", etc.) to extract those results.
This can be done in the robot dashboard individually, or you can upload a list of parameters to extract data from thousands of parameters.
Multi-step forms
Example - extract shipping rates and pricing for different destinations.
Fill origin address fields
Fill destination address fields
Enter package dimensions
Click "Calculate"
Extract the rates
Date range filtering
Example - extract data tables for specific periods.
Click date picker
Enter start date
Enter end date
Click "Apply Filter"
Extract filtered data
Working with different form types
Simple search forms
Train the robot by entering a search term and clicking to execute the search.
Training: Search for "laptop"
Parameters: searchTerm = "laptop"
Can change to: "tablet", "phone", "monitor"
Advanced search forms
Fill out the fields as you would naturally. The robot will automatically record and capture each field action.
Training fills:
- Category: "Electronics" (dropdown - fixed)
- Price Min: "100" (text - parameter)
- Price Max: "500" (text - parameter)
- Brand: [text field] "Samsung" (text - parameter)
💡 If you need different dropdown options, create separate robots.
Sequential forms
For forms that span multiple pages, navigate and fill the forms as you would naturally.
Fill page 1 fields → Click "Next"
Fill page 2 fields → Click "Next"
Fill page 3 fields → Click "Submit"
Extract results
All text inputs across pages become parameters
Get alerted to new search results by setting up monitors with form parameters
Create a monitor so that you can:
Get alerted for when results change
Keeps your data up to date
Creates a historical database of all results
To create a monitor, navigate to your robot and click on the Monitor tab and click 'Create monitor'. You'll be able to select the input parameter, how often you want the robot to check for changes, and alert preferencs.
💡 You can create different monitors for different input parameters. Each monitor runs the same robot with different parameters automatically.
Extract from up to 50,000 input parameters at once
You can upload a CSV of up to 50,000 input parameters to automatically extract results. Go to Tables and select 'Import CSV'.
Integrate with automation tools
Form parameters work with integrations, Webhooks, and API.
Zapier example:
Trigger: New row in Google Sheets
Action: Run Browse AI robot
Pass row data as form parameters
Each row triggers a search with different terms
API example:
{ "searchTerm": "artificial intelligence", "dateFrom": "2024-01-01", "dateTo": "2024-12-31", "location": "remote" }
Troubleshooting
Form doesn't submit
Issues:
Missing required fields
Validation errors
CAPTCHA appearing
Solutions:
Fill all required fields during training
Use valid test data
Parameters don't appear
Issue:
Expected parameters missing after training
Check:
Did you type in the fields (not paste)?
Are they text inputs (not dropdowns)?
Did robot training complete successfully?
Different results with different parameters
Issue: Some searches return different layouts
Solutions:
Train with the most common result type
Ensure extraction handles empty results
Consider separate robots for different sections
Form resets or clears
Issue: Form clears before submission
Solutions:
Fill fields in the order the site expects
Don't navigate away during form filling
Check for JavaScript validation