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How do the different Auto Join preferences work?

Auto Join preferences let you control which meetings the Bubbles Notetaker should automatically join and record. Instead of all-or-nothing, you can fine-tune the behavior to match your workflow.

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Written by Hello Bubbles
Updated today

First, a quick heads-up

The preferences explained

  • I Organized: If checked, Bubbles joins meetings where you are the organizer/host.

  • I am invited to: If checked, Bubbles joins meetings where you are listed as a participant.

  • I have not accepted: If checked, Bubbles joins meetings even if you haven’t RSVP’d “Yes” in your calendar.

  • With participants from [your-domain.com]: If checked, Bubbles joins meetings with participants from your company domain (example: @company.com).

  • With external participants: If checked, Bubbles joins meetings that include attendees from outside your domain.

  • Only if they’re recurring: If checked, Bubbles only joins recurring meetings that match the above preferences. Upon unchecked, meetings will be ignored.

How it works in practice

  • All preferences except “Only if they’re recurring” are additive. For example:

    • If you select both I organized and I am invited to, Bubbles will join both types.

  • “Only if they’re recurring” acts as a filter: if enabled, Bubbles only joins recurring meetings that fit your other checked preferences.

Good to know

  • If Auto Join is on but no preferences are checked, Bubbles won’t join any meetings.

  • You can always bypass preferences by manually recording with Paste a link or the Chrome/Edge extension.

  • Workspace admins can lock defaults for the whole team to enforce compliance or company-wide recording policies.

Still stuck?

If Autojoin isn’t working as expected, or if you’re unsure which preferences to choose, email hello@usebubbles.com with your workspace name and a description of the meetings you’d like included or excluded. The support team will help you configure the right setup.

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