Overview: Administrators can add and edit hourly pay rates for employees from the Buddy Punch website. Setting accurate pay rates ensures correct payroll calculations and reporting.
Important! Only Administrators can add or edit Employee pay rates.
Instructions:
Pay Rate Settings
1. To adjust your global pay rate settings, navigate to the Settings --> Pay Rates page:
2. On the pay rate page, you will find the following options:
Display pay rates on Time Cards. When enabled, you'll see an estimated pay column displayed on employee Time Cards. We multiply the employee's hourly pay rate by the number of hours worked to determine their estimated pay.
Display pay rates on Reports. When enabled, you will see estimated pay on the following reports: Hours By Location/Department/Position, Hours Summary, Daily Hours, In/Out Activity, Time Card, and Payroll Export. You're also able to configure the Employee Details report to include estimated pay as well.
Display pay rates on Schedule: When enabled, you'll see estimated labor costs based on employee pay rates included on the schedule. Learn more about the Scheduling feature here.
Allow Employees to view their pay amounts. When enabled, employees will be able to view their estimated pay.
Allow managers to view pay rates for employees they have Time Approval permissions. When enabled, a Manager who has Approval permissions over an employee will be able to view their pay rate information.
Export current rates. This option allows you to export a CSV file of all current pay rate information.
3. Be sure to Save any changes you make.
Add Hourly Pay Rates
1. To add pay rates, start by clicking Employees in the top navigation. On the Employee page, click View next to the name of the employee you want to add the pay rate for:
2. Once in the employee profile, click Pay Rates from the left-hand menu, then click the +Add New button:
3. When adding a new pay rate, if you enter the Reg (regular) pay rate first, our system will automatically calculate the OT (overtime) and DBT (double time) pay.
Assign Locations/Departments/Positions with the pay rate if needed.
Finally, select the effective from date, which determines when the pay rate starts being applied to the employee's time card:
4. Click Save once done.
Edit Hourly Pay Rates
1. To edit or update a pay rate, start by clicking Employees in the top navigation and then clicking View next to the name of the employee whose pay rate you need to edit/update:
2. Once in the employee profile, click Pay Rates from the left-hand menu:
3. At the Pay Rate section, click the pen and paper icon next to a pay rate to update it:
5. You can enter the new Regular pay rate, and the OT/DBT will be automatically added. Select the effective date for the new pay rate and click Save once done:
6. If you need to delete a pay rate, click the Delete button next to it:
FAQs
Q: Where can I find the pay rate history that shows changes to pay rate information?
A: To view pay rate history, visit the Pay Rate section in the employee profile and click the calendar icon next to the pay rate in question.
Q: Why is the pay rate information not showing on my reports?
A: You'll first want to follow the steps above to ensure pay rates are enabled for reports. If it's enabled and pay rates still aren't showing in reports, then it's likely the pay rate in question doesn't have the correct effective date. Double-check the effective date for any missing pay rates to ensure they're set up correctly.