Introduction
It is a norm to receive deposit from your customer. Of course, it has to be accurately recorded to prevent any future misunderstanding.
Here is how you can record deposit received in Bukku.
Record Deposit Received
If you received a deposit from your customer before you issued an invoice to them, you need to treat it as a deposit received or advance payment.
Scenario
8th December 2023 - Received a deposit from Alphabet Sdn Bhd amount to RM750.
27th December 2023 - Issued an invoice of RM1750 to Alphabet Sdn Bhd.
To record this transaction:
1. Create a Deposit Received under Liability account. *This deposit received from Alphabet Sdn Bhd will then be recorded into this account.
Accounting > Chart of Accounts > +New.
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2. When the deposit is received, record this deposit by using Money In.
Bank > Money In > +New.
 In the Items section, choose the Deposit Received account and enter the amount RM750.
In the Payment Received section, 'Deposit To' the bank/cash account.  Save once you are done. |
3. Next, issue an invoice on 27th December 2023. Go to Sales > Invoice > +New to create the invoice for Alphabet Sdn Bhd.
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4. Next, apply the earlier recorded deposit to this invoice. Go to Sales > Payment > +New.  Enter the following details below:
Customer: Alphabet Sdn Bhd Date: 27/12/2022 (Follow the invoice date) Account: 3012 Deposit Received Amount: RM750 (same amount as deposit received) Apply Amount: RM750
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5. Click on Save and you are all done. |
6. When it is recorded correctly, the invoice should have a balance of RM1,000. 
* When client make the full payment for the remaining balance, add the payment to the invoice directly to knock off this invoice.
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