Wondering how to integrate your HubSpot contact segments with Stadium's automated gifting feature? With Stadium's HubSpot integration, you can trigger personalized gift sends based on static or dynamic HubSpot segments, no manual work required. This guide covers how to create a HubSpot segment, sync it with Stadium, and set up a fully automated gifting that rewards contacts from your HubSpot segment!
This article includes sections:
Step-by-Step Guide On How To Create HubSpot List Integration with Stadium Automated Gifting
Creating HubSpot Segments
Log in To Your HubSpot Account
Go to https://www.hubspot.com/ and log in to your HubSpot account.
Add or Import Contacts
Navigate to CRM > Contacts
Click Import to upload contacts or Create Contact to manually add individuals.
Create a HubSpot List
Navigate to CRM,
Click on Lists.
Click Create List
Click on Contacts, then click on the NEXT button.
Option 1: Creating a List via Setting Filters (If Using a Dynamic/Active List)
Choose Active List for dynamic segmentation via filters.
If you already have a set of data, you can filter that data and create a filter for a dynamic list
Click on Add filter and complete the process.
Option 2: Creating a List via the Review and Save Button
Click on Review and Save
Choose the Type of List
Choose between:
Static List – for manual control (used when your list won’t change)
Active List – for dynamic segmentation via filters (auto-updated)
For this example, we will choose the Static list
Click on Save and process list button to continue
Name Your List
Enter the name of your list (e.g., Employee Engagement Q2).
Save and Add Contacts
Once done, click on the Actions button and click on Add contacts
In the search bar, type the names or emails of the contacts you wish to add.
Select them from the dropdown suggestions.
Click “Add Contacts” to confirm.
🎯 List Ready for Stadium
Once your list is created and populated, it’s ready to be fetched by Stadium for your automated gifting orders. Make sure you’ve already connected your HubSpot account to Stadium before continuing with the gifting setup.
Integrate the HubSpot List with Stadium
Requirements:
Before proceeding, ensure that your HubSpot account is already connected to Stadium.
Follow this guide if you haven't integrated yet: 👉 How to Integrate HubSpot in Your Stadium Account
Automated Gifting Creation with HubSpot List
Navigate to The Automated Gifting Page
Expand the sidebar menu (if collapsed)
Click on the Left-facing arrow ( ˂ ) at the top-left corner of the sidebar to expand the navigation menu.
(if the menu is already expanded, you can skip this step.)
Navigate to the automated gifting page
In the sidebar menu, locate and click on "Automated Gifting" to go to your automated gifting page.
Create New Automation
Click on the CREATE NEW AUTOMATION button
Fill out The Automation Form
Complete the Automation form with details:
In the Form:
Enter Your Automation Name
Choose HubSpot List as the AUTOMATION TYPE
Select your Integrated CRM Platform
Choose the desired HubSpot List you created earlier
Define:
Start Date & End Date
Select Recipients Type:
New Members- Gifts only for contacts added after the automation starts.
New + Existing Members- Gifts for all contacts present in the list, irrespective of the automation creation date.
Choose a Gift Type
Select how you want to send gifts:
Send Budget/Points – Let recipients choose their own gifts
Send Kit/Items – Send curated swag or custom bundles
In this example, we will select the "Send Budget/Points" option.
Select A Shop
On the pop-up window, select a template for your shop. You can use the search bar or template categories to quickly find your desired template.
Select your shop template and click the "SELECT SHOP" button to proceed.
Set Treat Budget and Customize Message
Set your treat budget, then click "NEXT."
Note that $1 is equal to 50 points.
Write A Message For Recipients
Customize your automated gift's message by entering your desired text.
Then click "NEXT" to continue.
Select A Payment Method
Choose or add your preferred payment method from the options provided.
Click CONTINUE to proceed.
Add Billing Information
Add the Billing Country and Billing ZIP/PIN Code.
Click CONTINUE to proceed.
Review Conditions and Finalize Your Automation
Read the conditions and terms carefully.
Click "SUBMIT" to finalize the automation.
Confirmation
Congratulations! Your automation has been created!
How Automated Gifting Triggering Works
Once launched, the automation sends gifts automatically:
• based on the list type (static/dynamic)
• based on recipient configuration (new/existing)
You can view orders from the Orders section
🔁 Reuse and Flexibility
Use one list for multiple automated gifts.
Pause/resume automations anytime
Contacts added after the automation ends won’t receive gifts
Each automation runs independently
💡 Best Practices
Static List: Great for a fixed group (e.g., event attendees).
Active List: Ideal when your audience updates dynamically.
Always test the sync before launching a live automation.
Set clear automation dates and budgets.
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