Office Staff Payroll

The CareSmartz360 software is primarily designed for you to manage the payroll for your caregivers, but you can also use it for your office staff. There are 2 ways to do this.

Option 1

1. Create your office as a "client"

2. Create your staff as caregivers

   1. you will probably want to create a different caregiver role in your admin settings first

3. Assign those caregivers to schedules in the office client

4. Staff uses the mobile app to clock in/out

5. You process your payroll

Advantages

• staff can record their lunch breaks or other unpaid time during the shift

• mobile app will require that they are in the office

• mobile app will record the specific time they arrive and leave

Disadvantages

• staff will have 2 logins: one for their daily work; one for punching in/out

• you pay for the extra "client" (unless you use your 1 free test client)

Option 2

1. Create a meeting type called Office Work (or whatever you want)

2. Assign your office staff to meetings every day that correspond to their shift times

   1. you will need to assign 2 meetings each day for each office staff person: one for morning; one for afternoon

      1. for instance 8-12 and 1-5

3. Someone manually changes the time of the person's meeting if they arrive late/leave early

4. You approve the meetings

5. You process your payroll

Advantages

• No extra login credentials for the staff

• No extra cost to you

Disadvantages

• No way to verify when they arrived and left

• More manual adjustments for when people have a need to arrive late or leave early