Your Check Cherry account comes with an Expenses section pre-filled with popular categories to help you keep track of common business expenses. You can edit the category list and add your own if you prefer.
How do I enter a new expense?
To enter a new expense, click on Sales --> Expenses and click New Expense.
Select whether the expense is for Staff or a Vendor (Payee); type in the name of the staff person or vendor.
Enter the amount of the expense.
Enter the date the expense was or will be incurred.
Select a category from the dropdown, or create your own category.
If the expense is associated with a booking, type the title of the booking in the field labeled Booking.
Enter a reference for the expense - what is the expense for?
You may enter a longer description for the expense.
You can upload files to attach to the expense.
Set up your expense categories
There is a list of common business expenses listed under the Categories tab; you can add more categories by clicking the New Expense Category button and/or delete the categories already in the list. You can also nest subcategories within each category.
Create automated expenses
Click the Automated Expenses tab to enter a new expense that will recur on a schedule, then enter the criteria for the automated expense. Expenses can recur:
On each booking
Monthly
Yearly
Choose which date to use for the recurrence:
Date of the event
Date the booking was confirmed
Use the package selector under Applies to: to select which packages this automated expense should apply to.
Enter the payee details, whether the expense is for a vendor or staff
Provide reference info for the expense - what is this expense for?
Enter the amount of the expense
Select the category this expense belongs to
After the expense is fully entered, click Save.
How do I enter a credit against an expense?
To enter a credit against an expense, click the down arrow next to the New Expense button and select Record Credit. The same information is required for a credit as for an expense.
Select whether the credit is for Staff or a Vendor (Payee); type in the name of the staff person or vendor.
Enter the amount of the credit; be sure to enter it as a negative number.
Enter the date the credit was or will be incurred.
Select a category from the dropdown.
If the credit is associated with a booking, type the title of the booking in the field labeled Booking.
Enter a reference for the credit - what is the credit for?
You may enter a longer description for the credit.
You can upload files to attach to the credit.
Each booking has an Expense Tracking section where you can add expenses
The lower right side of each booking has a Profitability section that not only shows you how much money you're making on that booking, it also allows you to add expenses directly to the booking.
You can also run expense reports
Click on Sales - Reporting and choose the Expense Report to run a detailed report of your expenses.
Using the Columns button, you can choose what information to include or exclude from the report:
The Filters button will allow you to refine your report to see only the specific information you want.
You can download the report, and open it in a spreadsheet for further analysis.
Saving the report will make it easy to re-run the report later. It also gives you the ability to automatically email the report to someone on a set schedule:
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