These may also be referred to as templates, artwork or overlays, or something else entirely. In Check Cherry, your Design Collections area lets you organize and display all your design templates easily. To start, just click on Manage --> Design Collections.
How design templates are managed in Check Cherry
Templates are organized in Design Collections. A design collection can include many different templates. It is important to note that the client can only choose one template from each design collection, but you can have multiple design collections available to each package.
Here is an example of the Design Collection area in our test account, showing multiple Design Collections.
You can assign an entire design collection to all or only some of your packages. (Ex: The design collection "360" could be assigned to your 360 photobooth packages only, and would not show up as an option on other packages.)
Add your own design templates
Adding your own design templates is easy; just click New Design Collection, give it a name and click Create. Now your new design collection is ready to have templates added to it. Click New Template to upload 1 at a time, or Bulk Upload to upload an entire group of files at once. After you add your templates, click the Add to Existing Bookings button in the blue banner if you wish to add the new templates to your existing bookings.
Import design templates from a 3rd party
Check Cherry has integrations with several 3rd party design template providers. To see which companies we currently have integrations with, go to Manage --> Business Settings --> Integrations, find the Design Template integrations, and click the Enable button for the one(s) you wish to integrate into your Check Cherry account. Follow the instruction for each 3rd party provider.
Once you have enabled the integration, go to Manage --> Design Collections to add design collections from the 3rd party templates you wish to offer. There will be a new button under the Design Collections banner across the top. Just click the button for the collection you wish to import,
then click Import Template Collection and select
Organizing your design templates
Within each Design Collection, you can organize your templates by creating categories (Ex: Spring, Birthday, Holiday) and layouts (Ex: 2x6 strip, 2x4 square) to help filter and find them quicker. To add a new category, just click on the categories tab and click create new category. Do the same for layout options. Some 3rd party providers limit the ability to edit categories, sort and filter, so not all options may be available on all collections.
You can also assign extra questions to a design template to collect more information about a specific template on each booking that uses that template.
Assigning design collections to your packages
After you add your templates to your design collection, you need to select the packages that the templates are available with. Click on the Settings tab in a design collection, then click Edit in the box on the right to assign the packages that these templates can be used with.
Each template also has it's own settings, which enable you to assign a category and layout as well as make it available to all packages or only the packages you specify.
How the customer uses it
The client will need to log in to their booking in order to choose their designs. From the Designs tab, they will make one selection per Design Collection. Once they choose a design, they will get a customization screen where they can choose their colors, set the text and add notes.
After they make their customizations, the client will click the Confirm button to set their choices, and you will be able to go to the booking and add the artwork. After you upload the artwork, the client will need to log back into the booking and click to either accept the artwork or request revisions.
After any revisions are made, you will have the option to email the client for final approval. The client will have another opportunity to review the artwork before final approval.
