The Claap bot joins your meetings automatically — and when it's done, you get a transcript, summary, and action items without lifting a finger.
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​Before you start :

Make sure you have:

Go to Meeting automation preferences and define which meetings the bot should join automatically. Any meeting that matches your rules gets recorded — no manual action needed.

Want to record a one-off meeting outside your rules? Toggle the [Record] switch directly on the meeting card in your Claap Calendar, or click [Record meeting] in the sidebar.

When the meeting begins, the Claap bot will request to join. You or the host must admit it from the waiting room — otherwise, no recording is created.

Once admitted, the bot appears in the participant list (e.g. "Marta's Claap Recorder"), signaling to everyone that the meeting is being recorded.

The bot records silently in the background — muted, invisible, and non-disruptive. If you need to stop early, simply remove it from the participant list.

Within 5–10 minutes after the meeting ends, your recording appears in the Claap Library — complete with a full transcript, meeting overview, and extracted action items. No post-meeting work required.

The bot didn't join my Zoom meeting Check that Zoom Cloud Recording is enabled and that authentication restrictions ("Only authenticated users can join") are turned off. Also make sure your calendar is connected under Settings → Integrations.

The bot joined but there's no recording The bot may have timed out in the waiting room. If your meeting started late, use the [Record meeting] button in the sidebar to call it back manually. If it was admitted, wait up to 10 minutes for the recording to process.

Multiple teammates tried to record the same meeting That's expected — Claap sends only one bot per meeting, regardless of how many members have it set to record. Everyone who had the meeting queued gets notified and receives full access to the recording.