Clinician Nexus is designed to help you, as a student, manage your clinical rotations from start to finish. The rotation applications available in Clinician Nexus are posted and managed by a clinical site coordinator at the hospital or clinic. 

In this article, we will cover:

  • Steps to take before applying
  • Searching for rotations
  • Applying for rotations
  • Application acceptance, waitlist, or closure
  • Rotation onboarding 
  • Common challenges

If your school coordinator schedules your rotations, please click here for guidance. 

Steps to take before applying 

Before applying to rotations, please be sure that your school, student discipline, and year of study are all up to date. These fields determine which rotations you are eligible to apply for. To view/edit this data:

  • Click the Account (profile picture) icon from your left dashboard menu
  • You will automatically be directed to the Edit my profile page
  • If you need to change your school, simply click the red trashcan icon to delete the existing school and click +Add role to update your school affiliation. 
  • You can select/edit your discipline and year of study under the About me section.
  • Click Save changes.

Searching for rotations

To search for available rotations:

  • Click Search on the left dashboard menu
  • You will automatically be directed to the Rotation Marketplace

On the Rotation Marketplace:

  • Enter search criteria and/or filter for rotations of interest. 
  • You can use the map to find rotations by location. 
  • From the search results, click on rotations to learn more about them. 
  • If interested, click the Start application button:

Applying for rotations

After clicking Apply for rotation button (described above), you will be automatically directed to the rotation application.

  • Complete the Schedule, Learning objectives, and Application steps.
  • Click the Save changes button at the top of your screen to save your work and return to the application at a later time, if needed. To return to your application, simply click on the rotation card displayed on your Rotation dashboard.
  • Click the Cancel rotation button if you no longer want to continue with your rotation application.
  • Click the Save and submit request button once your application is complete to formally submit your application to the clinical site.

Once you submit your application, your rotation will automatically transition from Unsubmitted status to Pending application verification or Pending Clinical site status:

Click here for a description of all rotation statuses. 

Application acceptance, waitlist, or closure 

Your initial submission is an application which will be viewed by the clinical site that you have applied to. Keep an eye out for an email which will tell you if your application has been accepted, waitlisted, or closed.

  • If your application is accepted, your rotation will automatically transition from Pending clinical site to Onboarding on your Rotations dashboard.
  • If your application is waitlisted, you'll see your rotation move from Pending clinical site to Waitlisted on your Rotations dashboard.
  • If your application is closed, your rotation will move from Pending clinical site to Closed on your Rotations dashboard. Click here for closed rotation guidance. 

You may also receive a counter-offer for a different set of dates, or the preceptor or coordinator may ask you for more information. 

Click here for a description of all rotation statuses.

Complete onboarding steps

If your rotation is accepted, your rotation will move into Onboarding status. This means that you have site-specific onboarding steps to complete. Make sure to complete the steps on time so you're ready for your first day! 

To view and complete all onboarding steps for your rotation(s):

  • Click on the rotation card to open the rotation details window. 
  • In the rotation details window, you can view information about your rotation. 
  • Scroll to the bottom of the window to access your onboarding steps that need to be completed. 

Note: Sometimes individual onboarding steps will need to be completed by your school coordinator or the clinical site coordinator. If that step hasn't been completed yet, your rotation will remain in Onboarding status until the coordinator has completed it.

Once these steps are complete and/or verified (if applicable), your rotation will move into Ready status. Click here for a list of all rotation statuses and definitions.

Ask a question about a rotation

If you have questions about onboarding or the rotation itself:

  • Click on the rotation of interest.
  • Add your message in the comment box .
  • Optionally, you can tag the person(s) you are directing your message to by typing "@" and selecting their name from the dropdown box.
  • Click Add comment. 
  • Please note: all parties on the rotation will be notified when a new comment has been added.

You also have the option to click into the profile of the coordinator and connect with them. Once you've connected, you can send a direct message. More information on how to communicate in Clinician Nexus can be found here. 

Common challenges

  • Not receiving email notifications from Clinician Nexus: click here
  • Receiving too many communications from Clinician Nexus: click here
  • Closed rotation guidance: click here.
  • Unable to create a Clinician Nexus account: click here

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