How long does my free trial last?

You can take an unlimited amount of time to set up your account before you decide to use Clinician Nexus. We realize it’s a big change and you may need to include many stakeholders before you can move forward with a new solution.

What payment methods do you accept?

We accept all major credit cards and ACH transactions and only take your credit card information when you’re ready to start taking students.

How do you define an active student for billing purposes?

A student who had an experience that was active during the month included in the billing period.

We’re using the Pro version and paying monthly. When do I receive my first invoice?

Before you start accepting students, you will enter your credit card information into our platform. If you’re paying monthly, you will receive an invoice for all of the active students that rotated through your clinical site in the previous month. If you’re paying annually, you will estimate your total students per month and pay up front.

We’re using the Pro version and paying annually. What if I paid for active students, but did not take that many students in my billing cycle?

Any students that you paid for but did not take will be credited on your next invoice

We’re using the Pro version on an annual plan. What if we had more active students than we paid for in our current billing cycle?

Those unpaid active students will be billed in your next invoice. You have the option to switch to the Enterprise version for unlimited students at any time.

Does Clinician Nexus integrate with any other applications?

Yes! When you use our Enterprise version you are able to access Integrations with ServiceNow, PreCheck, and more.

How long does it take to set up Clinician Nexus?

Your account takes less than 1 minutes to create. If you’re a small site, follow our in-app onboarding wizard and Getting Started Guide to set up your organization within an hour. Multi-hospital implementations can take 6-8 weeks, depending on the scope of your roll out.

Are there any setup fees?

When you sign up and set up our platform on your own, there are no setup fees. If your health system requires more extensive implementation services, our Customer Experience team’s implementation fees range from 7-15% of your first year’s bill.

Will my data be private and safe?

We run ClinicianNexus on Microsoft Azure and our servers are located in North Central, USA. The Microsoft Azure cloud infrastructure has been architected to be one of the most secure cloud computing environments available on the planet.

In addition to the security features built into Azure, we ensure the following:

  • Data is encrypted in transit and at rest

  • Passwords are hashed and salted in accordance with OWASP guidelines

  • Our platform is FERPA compliant

  • Our system performs transaction log backups every 10 minutes, differential backups every 3 hours, and full backups weekly.

  • We contract with a third party security company to ensure we follow the latest security protocols and to have an unbiased auditor of our security practices

  • We perform a full security review, including vulnerability scans, penetration tests, policy reviews, and threat analysis annually.

  • Administrators can require their staff to use Two-Factor Authentication

Can I change my plan later?

You can change your plan at any time by heading to Settings > Subscription. The change will be reflected on your next invoice.

What is your cancellation policy?

If you’re paying monthly on the Lite or Pro version, simply stop accepting/scheduling students through Clinician Nexus and you will not be billed for active students. If you’re paying annually on the Lite, Pro, or Enterprise version, clinical site admins can cancel your subscription at any time. If there is more than one month remaining until your renewal date, we will credit the the remaining balance on the account. You will continue to have access to your account to download or reference past data for 6 months after you cancel.

What disciplines are included as medical students?

Dentist (D.D.S./D.M.D.), Doctor of Medicine (M.D.), Doctor of Osteopathic Medicine (D.O.), Doctor of Veterinary Medicine (D.V.M), Pharmacist (PharmD) and Psychologist

What disciplines are included as nursing students?

Both registered and advanced practice nursing fall under the same category for pricing. Included disciplines are Licensed Practical Nurse (L.P.N.), Registered Nurse (R.N.), Vocational Nurse (V.N), Nurse Anesthetist, Clinical Nurse Specialist, Nurse Practitioner (N.P.) and Midwife.

What disciplines are included as allied health?

We have a very extensive list of disciplines that fall under this category and we are always adding more! Currently allied health includes: Audiologist (AudD), Audiology Technician, Community Paramedic, Cardiovascular Technician, Community Health, Clinical Social Worker, Cytotechnologist, Dental Assistant, Dental Therapist, Dietary, Food Manager, Exercise Physiologist, Histologic Technician, Lab Technician, Medical Records Technician, Nuclear Medicine, Observer, Occupational Therapist, Occupational Therapist Assistant, Optician, Pathologist Assistant (PathA), Phlebotomist, Physical Therapist (P.T.), Physician Assistant (P.A.), Radiology, Radiology Technician, Recreation Therapist, Registered Dietician, Registered Records Administrator, Respiratory Therapist (CRT/RRT), Respiratory Therapy Technician, Social Worker, Speech Therapist, Speech Therapy Assistant, Veterinary Technician

and Volunteer.

Have more questions?

Connect with us directly at or by calling (612) 439-5416 from 8am-6pm CT.

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