Brighton Best Product Look Up
The Brighton Best Product Look Up gives you the ability to look up and associate any Brighton-Best product to your Products. This enables you to Inquire and purchase from Brighton electronically.
The Brighton-Best Product Lookup is located in the Supply Chain Network section of Inquires on the Tool Bar.
The Brighton Best Product Lookup allows you to search Brighton’s inventory by category or if you already know the Brighton Part Number you can enter it on the right-hand side under Input Brighton Best Part. A NAFTA Certificate of origin can be viewed and printed here as well as the full Brighton catalog.
When you find the product, you are looking for in the catalog you can check price and availability using the Brighton-Best Stock Levels option. If you want to associate one of your products to the Brighton-Best Part Number, you can do that below using the Associate Product option on the right-hand side under options. This alternate method of associating a product is within a purchase order as well. Further instructions on associating products can be found at the end of page 4 and beginning on page 5.
The Brighton Best Stock Level screen will show you the warehouse, bulk and package quantities available, unit of measure and branch address, as well as the discount quantities. The warehouse you have chosen as your default will show first on the list.
Entering Electronic Brighton-Best Purchase Orders
When the electronic purchase order system is activated entering a Purchase Order is a little different than entering other PO’s. If you would like to include a message that your account representative at Brighton will see on the PO, you can add the note to the Special Notes Comment located on the heading screen of Enter & Edit Purchase Order.
The Ship Via is required and will only contain a list of shippers that have a Brighton-Best shipper cross reference. Shipper cross references are setup in the Brighton Best Flags within Enter & Edit Entity.
Utilizing the electronic purchase order system gives Brighton purchase orders a more streamlined flow though some associations are required. Along with Products, Shippers must be related to Brighton and their Shipper list. This can be done through the Brighton Best flags located within Enter & Edit Entity found via the menu path:
Utilities System Administrator System Entity System Edit Entity
If you need to associate one of your products to a Brighton part number you can do that in the detail lines screen prior to selecting new line to add a Product to the Purchase Order. Simply click on Brighton Best Catalog to search for the product or input the Brighton part number if you know it.
The detail lines screen for product entry will automatically fill in the Brighton-Best raw cost and a Brighton-Best Availability option once you select a product. The Brighton Best part number must be associated to your product code in order for you to add the product to the Purchase Order. In the quantity field you must enter a quantity that is a multiple of the current Brighton-Best package quantity for that product.
The asterisk on the Quantity Ordered line indicates a quantity price break. If you match the quantity or go over, the Raw Cost will change to reflect the new discounted cost.
If you need to over-ride the Brighton Best cost simply press Override BBI Price on the right-hand side. The over-ride BBI price option still allows you to submit the Purchase Order electronically.
After choosing the Override BBI Price function the screen below will be displayed with the option to override the cost. This price override will be associated to the user by a time stamp and the username.
If you would like to see what is available in each warehouse for the selected product click on the blue box next to Brighton-Best Warehouse.
In the detail lines screen you have the option to change the Brighton Best warehouse for all products on the Purchase Order by clicking on the Change All Warehouses option. There is also a Brighton Best catalog located under options in the detail lines. If you select to change all warehouses and then add a line, the newly added line will be defaulted to the warehouse that was selected for the other line items
When you are finished entering the products on the Purchase Order the final step is to review and submit to Brighton Best. This is located on the final screen of the Purchase Order.
On the final screen on the right-hand side you can review the purchase order by using the Review Electronic PO. If there are no problems with the Purchase Order and it is ready to submit you will see the No Problems Found message as shown below:
If there are any issues with the products you have entered on the Purchase Order you will see an icon on the line that will tell you what the problem is. The screen below shows a product that does not have enough inventory in the warehouse selected.
After you have reviewed the Purchase Order and have made any necessary changes, you are ready to electronically submit the Purchase Order to Brighton Best via the Submit Electronic PO option located on the right-hand side under Output Options. If there are any products on the Purchase Order that do not have stock in any warehouse you will likely want to fix that by either removing the backordered line by clicking on Clear Back Orders on the right-hand side or you can change the warehouse by clicking on Change Warehouse. If you would like to change the warehouse double click on the line you want to change. This will bring you to the Warehouse Detail screen where you can change warehouses. The individual products that were zeroed out can be viewed in the Adjustment reports located in Inventory Reports.
If you do not resolve the backordered lines then the system will create a new open PO upon submission. If you would like to keep your selected warehouse and wait for Brighton to replenish the stock for that part in that branch, simply press ok to submit the purchase order as is.
This is your final opportunity to change Ship Via, Requested Ship Date or add a Special note which will be sent to Brighton. When you are finished, press Ok to submit and send electronically this will make a last-minute check to verify pricing and stock availability
The order will be submitted to Brighton-Best and a summary of the order will be displayed. The system will split the purchase order into multiple POs in the Business Edge if you have products coming from different warehouses. There will be one purchase order for each Brighton-Best warehouse. The Brighton-Best confirmation email and their packing list will show on their detail lines which PO it belongs to in your system. After you have submitted the purchase order electronically, you can still make changes to the purchase order by clicking Convert Electronic Purchase Order from within the Enter & Edit Purchase Order screen. The Business Edge will ask for a reason you are converting the electronically submitted Purchase Order back into a standard Purchase Order and once your changes have been made you must then email/fax your changes to your Brighton representative.
An Electronically submitted Purchase Order can be deleted the same way standard Purchase Orders are deleted, however you must confirm cancellation with your Brighton representative