f you receive a Processing Purchase Orders referred to as (PPO’s), and later find that there is a discrepancy after you have updated your receipts, you can reverse the receipt. This makes correcting errors such as; an incorrect Cost, Product or Quantity Received easy to fix. The Product that was received must be on hand and in the location it was received into in order to reverse it.
Depending on what needs to be corrected it may be a one or two step process. If you simply need to change the quantity received or cost of the service you can reverse it and then re-receive it correctly. If there is something wrong with the Products or Quantities in the PPO you will need to reverse the PPO, Un-Send the PPO, Change the PPO and then re-receive it.
Reverse PPO’s can be found within the Processing P. O Maintenance which is located in the Processing Purchase Order System. Below is the menu path.
Processing Purchase Order System
Processing P.O. Maintenance
Reverse Processing P.O.
When reversing a PPO Receipt the system will prompt you for the PPO Number, and the reason for reversing the receipt. After confirming that you would like to reverse the PPO receipt the quantities received, and products used will be reversed. The General Ledger and Product Cardex will reflect the reversal.
If all you need to do is receive a different quantity or change the cost of the labor you can now go back into Receive PPO’s and receive it correctly and you are done.
If you need to make further changes to the original PPO you will follow the next steps where the product will be Un-sent, corrected, and re-received. The step to Un-Send the Products is done through Send PPO’s and is located on the Toolbar under Actions as well as In the Processing PO Menu.
Once you have selected the correct Processing Purchase Order Receipt click on Un-Send (F3) from you list of options located on the right side. This is the process to Un-Send the products. As soon as you click Un-Send or F3 the system will have you confirm asking Are you sure you want to Un-Send PPO? After choosing (Yes) the PPO is back open as an un-sent PPO and you can make changes in Enter & Edit PPO and then re-receive it.