This document will cover how to enter a deposit for payments taken using the credit card integration module. The credit cards are processed in a batch from the previous day’s entries and will appear in the Enter & Edit Deposit screen in The Business Edge as a total amount. The cardconnect portal will automatically generate an email to the system administrator that is set up in Card Connect’s portal daily with the previous day’s entries. That email will have the batch total for the day which you will use to create a deposit in The Business Edge.
Accounts Receivable System
Cash Receipts System
Enter & Deposit
Once in Enter & Edit Deposit you will enter or click on New Line and enter your cash account. An example is shown below.
The screen below is where you will enter a new credit card deposit. Click enter to assign the next numerical deposit number in sequence. The deposit date will be the date the batch was deposited into your bank account. This will normally be today’s date or in some cases, yesterday’s date. When you are entering the deposit amount use the amount that is on the batch email you received from Card Connect. This will equal the total of the credit card transactions on the batch. The deposit type will be a direct deposit. See example below.
Click OK or press escape to get to the Enter & Edit Deposit-Detail Screen. On the right hand side of your screen you will notice Pay CC Invoices by Batch. Select this option
As you can see below, you will have a list of credit card deposit batches. Double click on the batch that matches the amount on your batch process email from Card Connect.
The Business Edge will ask you to confirm that you would like to enter your credit card batch now. Select the YES button
This brings us to the deposit detail page where we can check to make sure each payment taken is correct. As you can see in the example below, all of the invoices that were paid using the credit card system are automatically displayed below. The checks total will match the batch total and you will be out of balance by 0.00. If you notice any of the Invoices Is out of balance or has an exclamation point next to it, you can double click on each invoice for details.
Finally, make sure that you print your deposit edit report and update your deposit as you normally would.