Did you know that you can now enter substitutes for Products in the inventory master file? If you are in a Sales Order or Processing Purchase Order and see that you do not have a particular product in stock you can quickly view the substitute products and add them to the Order or Processing Purchase Order you are working with.
Substitute Products are entered in Enter & Edit Products. Select the part you would like to setup substitutes for, press F5-Additional Information, F4- PPO Definitions, F3-Substitute Products.
You can then enter as many substitute products as you would like for that Product. As you enter each substitute product, you will indicate how it can be used with PPO’s and Sales Orders. The choices are Perfect, Useable or cannot be used. There is also an option for a conversion factor if the substitute is not a one for one replacement.
Using Substitutes ” When you are entering a Sales Order or a Processing Purchase Order the system can suggest substitutes based on the products that you have entered.
When you are in the Sales Order Detail Line, press F11 to see if there are any substitutes for the Product you have selected. You will be presented with a scroll box showing you the substitute Products, the type of substitution (perfect or useable) along with the available quantity and quantity on hand. You can also view a Product Inquiry for the substitute products by highlighting the product and pressing F3. If you would like to select one of the substitutes, simply press enter or click on it to select it. The system will have you confirm that you would like to select the substitute part and then it will change the order.
When in a Processing Purchase Order Detail Line, press F7-Subs to see if there are any substitutes for the product you need to send to the Processor. You will be presented with a scroll box showing you the substitute Products, the type of substitution (perfect or useable) along with the available quantity. If you would like to select one of the substitutes, simply press enter or click on it to select it. The system will have you confirm that you would like to select the substitute part and then it will change the Processing Purchase Order.