THE BIG IDEA
1. Every morning the school gets a new secret code.
2. The school prints the code and puts it by the door.
3. Parents scan the code with their phone, choose their child, and sign.
4. The school watches the list fill up during the day.
5. At the end of the month the school downloads the report for DCF.
PART 1: WHAT THE SCHOOL DOES (ADMIN APP)
Before the first day
- Ask ConciergePad to turn on VPK Sign-In for your school. We set it up for you.
- Once it is on, a teal tile called "VPK SIGN-IN" appears on your menu.
Every morning: print today's code
1. Open the ConciergePad admin app and tap VPK SIGN-IN.
2. Tap "Today's Sign-In Code".
3. You will see a big QR code and a short code like: DRS-0924-JLUW.
4. Tap Share to print it or send it to the front desk.
5. Tape the page by the drop-off door where parents can see it.
The code changes every night at midnight. Yesterday's code will not work today.
That is what keeps the record honest.
During the day: watch the log
1. Tap VPK SIGN-IN, then "Today's log".
2. Every drop-off and pickup shows up here as parents sign.
3. Look at the color on the left of each row:
- Green check = the pickup person is on the child's approved list.
- Red NOT AUTHORIZED = that person is NOT on the list. Go check their ID.
- Yellow Unverified = the parent typed a name we could not match. Check ID.
- Drop-offs have no mark. The parent signs for themselves.
4. Tap the "Not authorized" button at the top to see only the rows that need
your attention.
5. Tap any row to see the full signature, how far from school the parent was
when they signed, and the child's approved pickup list.
Counter-sign (only if your school turned this on)
Some schools want a staff member to sign too.
1. Tap the row, then tap "Counter-sign".
2. Sign with your finger in the box.
3. Tap "Save signature". Your name and the time are saved with the record.
If a parent makes a mistake
Records are never erased. If a parent picks the wrong child or the wrong
pickup person, they sign again. The old row turns gray and says SUPERSEDED.
The new row is the one that counts. Both stay in the record for DCF.
End of the month: download the report
1. Tap VPK SIGN-IN, then "Export".
2. Pick Today, Last 7 days, Last 30 days, or Last 90 days.
3. Tap Export CSV. Save it or share it by email.
This is the file you hand to DCF.
Settings
Tap "Settings" to see how your school is set up. These are the rules
ConciergePad set for you:
- Sign at drop-off, at pickup, or both.
- Whether the daily code is required.
- How close to school a parent must be to sign (for example, 400 meters).
- Whether staff counter-sign is on.
To change any of these, message ConciergePad support.
PART 2: WHAT PARENTS DO (PARENT APP)
Dropping off
1. Open the ConciergePad parent app.
2. Tap "VPK Sign-In".
3. Point the camera at the QR code by the door, or type the short code.
4. Pick your child.
5. Sign with your finger and tap Done.
That is it. The school sees it right away.
Picking up
1. Open the parent app and tap "VPK Sign-In".
2. Scan or type today's code.
3. Pick your child.
4. Tell us who is taking the child home. Choose yourself, or choose a name
from the approved list, or type a name if the person is not on the list.
5. Sign with your finger and tap Done.
Good to know for parents
- Your phone must be near the school when you sign. If you are too far away
the app will say so. Walk closer and try again.
- Only today's code works. Look at the sign by the door each day.
- Made a mistake? Just sign again. The school sees the newest one.
- If the person picking up is not on the approved list, the school will ask
them for ID. Ask the front office to add them to the list ahead of time.