INTRODUCTION
Feature Summary: Set instructor rates for lesson types and membership types. There is also an option to create a custom cost.
Use Cases: System users need this information to create complete and accurate lessons and private lesson offerings.
PREREQUISITES
Add the required instructors to the platform and set their allowed lesson types.
SETUP REQUIREMENTS
Log in to the admin dashboard.
Click SETTINGS on the side menu.
Scroll down to the INSTRUCTOR SETTINGS heading.
Click Instructor Pricing.
Adjusting scheduling restrictions
The first step is to assign lesson types to each instructor.
Click the Scheduling Restrictions tab.
Go to the LESSON TYPES column.
Check the box for each lesson type that an instructor offers.
Click Save Changes.
Assigning rates
Next, enter rates for each instructor. Make sure each instructor has a rate for every lesson type and membership type in this table. If there are gaps in the table, CourtReserve may display an error message when the system user creates a lesson. Rates can be hourly or (less frequently) fixed.
There is no Save button on this page. CourtReserve auto-saves the rates.
The hourly rate is the price per member per hour. The fixed rate is the cost regardless of duration.
If the system user enters a rate in the first column, CourtReserve auto-fills the fields for other membership types with the same figure. Users can change the values as required. CourtReserve saves this information on the individual instructor's profile page, too.
Creating a custom instructor cost
Use this flexible tool to assign non-standard rates for specific periods. For example, a PRO-level instructor may charge a higher rate for peak periods (e.g. Sunday mornings).
Make sure the Instructor Pricing tab is selected.
Go to the bottom of the Instructor column and click the Add New Custom Instructor Cost button.
Fill in the fields. (see below)
Click Save changes.
Filling in the fields
Name - Enter a unique name for this custom cost.
Memberships - Click the field and make this custom cost available to one or more membership types. The default setting is ALL.
Reservation Types - Click the field and make this custom cost available to one or more reservation types. The default setting is ALL.
Instructors - Click the field and make this custom cost available to one or more instructors. The default setting is ALL.
Day of the week - Click the field and choose one option on the drop-down menu.
Start / End Time - Use the clock icons to set when the custom lesson begins and finishes.
CourtReserve saves the custom cost profile in the last row of the table. Optionally, system users can create custom costs for any membership type by clicking the Add New button in the column and then completing the form.
