Anyone using the platform can create (host) an event. On the Events page, events in the Upcoming category that get underway are tagged with a red "Live" marker. If the event lasts longer than 24 hours (i.e., a month-long fundraiser), it will appear under the Ongoing filter, and later under the Past filter.
Click the Create Event button at the top of the Feed or Events tab to create an event within your organization.
The four-step process is a quick and easy way to create your event. The information captured during this process will help manage, broadcast, and archive your event in the appropriate way.
During the first step of the creation process -- Event Type -- select the type for your event. Events can fall under a variety of preset categories, or Other. They can be as simple as a lunch with a group, an afternoon run, a happy hour, an L&D event, or a team outing.
HR-sponsored designation
Only administrators can flag an event as HR-sponsored, which marks it as an official company event. This "Sponsored" flag will denote an HR-/company-sponsored on the Events page. You can also add this flag later, through the edit feature on an existing event's page.
Announcing Your Event via Email and Slack
Before inviting guests (more info below), you have the opportunity to broadcast your event to specific users during the Visibility step -- provided it is not private.
The ability to tag interests to your event will contextualize its theme and send email alerts to users with those interests on their profiles. This will let them know that your new event is relevant to them.
If your organization has set up a Slack integration with CultureHQ, you may also broadcast your event to a specific channel in Slack. This will increase event visibility and allow users to RSVP directly from the post within Slack:
Adding a Post-Event Survey
On the Advanced Settings tab, add an optional post-event survey and choose who will see the responses. You will edit your survey later (below).
Inviting Guests
After your event is created, you will be prompted right away to invite other users to attend. In this pop-up, you may invite users individually or by group (location, department, interest).
Note: you may also edit the RSVP status of a guest by clicking on the "View all guests" link on your event's page.
Your Finished Event Page
Use the items on the left side of your event page to access specific actions. Here, you can adjust your post-event survey (if you have one), or add itemized expenses.
Survey results and expense data will be visible only for the host and admins (unless you have marked it visible to only the host).
When your event is over, the Survey tab on the left of the event's page will display the RSVP and survey survey data.
Finalizing Your Post-Event Survey
If you have created an event with a post-event survey, you may click on the "Survey" link at the left of the event page to access it. If you did not choose a survey, you may add one here. This is the survey that all guests will receive, provided they do not RSVP "No" to the event. Only you as the event's host can see this link to edit the survey, and the others at the top of the page.
Every survey asks participants for a mandatory 5-star rating. There are also default questions -- "Should we do this event again?" and "Provide a quick comment to the host" -- which are both optional and may be removed. You may create and add any additional survey questions, which will be optional for respondents. There are five types of survey questions from which to choose, and question chronology may be changed.
Be sure that the survey is finalized before the event ends. At that time, invited users who have not RSVP'd "No" will receive an email to take it. As responses come in, click on the event's "Survey" tab to see the resulting data for your event.
Event Photos
Photos may be added before, during, or following an event, by clicking on the Photos tab in the middle of the event's page. You can upload photos one at a time, or upload multiple photos at once. All event photos also go into a larger repository, accessible through the Photos link on the right of the Events page.