Setting Up a Recurring Budget

Setting up a recurring budget in Dryrun is critical to have a full view of your cash flow. We suggest that you build a budget in the Recurring section that includes all the items that repeat on a consistent basis. That way you'll be able to separate out the items that tend to be highly variable in Payables and Receivables.

Although Dryrun is highly flexible and you can set it up any way that you see fit, we suggest separating out the regular 'budget' type expenses (and even income in some cases) from the more variable items that can have a really big impact on your cash flow. Then you'll be able to quickly scan the Payables and Receivables to identify possible issues.

Now you can add in the budget items that regularly repeat into the recurring budget.

NOTE: If you are importing your data from Xero or QuickBooks Online, then you will want to add in any items that are not recorded as invoices or bills in your accounting tool. That way, you will ensure that items will not be missed or double billed.

If you are not importing external data, you can decide what items to separate out in the Payables and Receivables area versus the Recurring budget area. Generally we recommend that the highly variable items, such as the invoices you send out or the larger bills you will need to pay, are entered in the Payables and Receivables sections so that you can easily scan these areas for large inflows and outflows of cash that could have a big impact on your cash flow.

Note: Dryrun is really flexible. If you'd rather view all of your items in one section, they could all be entered into the Recurring area. Likewise, if you'd like to view all of your expenses in a single area, you could choose to enter all of your expenses in the Payables section.

We don't put up any barriers. Use as you see fit.

How Dryrun Works with Imported Data from Third Party Tools

Once you've set up your budget in Dryrun, it will import your data in to the Payables and/or Receivables sections. In Xero and QuickBooks Online, invoices and bills will be imported into your Receivables and Payables sections respectively so that you can scan that data separately from your budget. Those items typically cover the more variable costs in don't appear in your regular, recurring budget.

The data from Pipedrive will be pulled into the Receivables section as the data is only related to potential sales.

Any items imported into Dryrun, or created manually, are all editable. ie. Adjusting a date, amount, repeat etc. so that you can model different potential outcomes. Dryrun will never overwrite or adjust your data in your connected app. We only import data, so you never need to worry when you move things around in Dryrun.

Once an item is changed in a connected app - ie. an item is paid and the payment is recorded, Dryrun will reflect those changes when the data is refreshed. So, your connected apps are 'the boss' but your data is still manually editable in Dryrun.

This is our best compromise for offering flexibility in Dryrun to see what you need, model different eventualities and test assumptions - but still import and refresh the data from external tools so that it's efficient and accurate.

Month Start Balance

One more thing to take note of: you are able to edit your month start figure in any month to reconcile with your bank account. This is important, since your numbers may not match up exactly, due to the dates that check clears, expenses that may be purchased on credit card and paid at a later date etc.

If you have any other questions in regard to creating a recurring budget in Dryrun, we are happy to help! Reach out and speak to us at hello@dryrun.com!

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