The Calendar Tab is where you'll find...
The Display Settings and options for your teaching calendar
The Default Lesson Duration
Your Attendance Statuses with Billable/Not Billable options
The Default Category setting
Other categories and color choices
The Default Location setting
Other Location Settings and Icon Choices
There's also the Policy Settings area for...
Your Cancellation Policy options
Your Make-Up Policy options
Your Lesson/Event Registration Policy Options
Lessons Swapping enabling and Email Options
Let's get started in the...
Calendar Tab
To get into your Settings, click on your name in the top right of the screen, or the pull-down menu, and click on the Settings option.
When you get to the Settings area, click the Calendar Tab.
Display Settings
The calendar / display settings area is where you customize how your calendar will look and function.
First day of the week - if you start your teaching week on a specific day, you can have your calendar's left-most day be that day by selecting the day here (Sunday, or Monday, for example, or any other day of the week).
First hour of the day - here is where you can choose where the top-most calendar hour will start for you. If you start later in the afternoon, you could make this be 2pm, or earlier in day if you start your earlier.
Time increment - when adding any item to the calendar, the Time pull down menu's default interval between times will be separated by the time increment you select here.
For example, if you choose a 15 minute time increment, the Time pull down will look like this 3:00, 3:15, 3:30, 3:45, etc. Of course, you can always manually type in your own specific time.
Time format - you can choose either a 12-hour AM/PM format, or a 24 hour format here.
Default Meridiem - if you've choose the 12-hour time format option, choose whether the default will be AM or PM. (This option will not show if the time format (above) is in the 24 hour format.
Font size - choose here the size of the text displayed on your calendar (options: small, normal, medium, large)
Lesson Settings
Default lesson duration
When creating lessons, the default lesson duration setting will set how long the lessons are if you don't choose a length.
For example, if you go to the Calendar and click Add Lesson, you can simply enter the student, date and time of the lesson only - and that lesson will use the default lesson duration setting here.
Make sure this setting is the length of time you teach most often. You can always manually set a lesson time to whatever you want.
Edit Attendance
What is an Attendance Status?
An Attendance status shows if a student came to their lesson or event. The default attendance statuses are Attended, Cancelled, Missed and Set Later. These statuses can be set Billable, or Not Billable.
In the Edit Attendance section you can adjust the attendance statuses and choose adjust their Billable / Not Billable setting. The amount of what is charged is set either in Rates tab in Settings or the manually entered fee in the lesson/event as you create it.
Also, you can add a new attendance status for other situations not covered by the defaults - for example, Teacher Absent, or Teacher Sick.
Edit Categories
What is a Category?
A Category is basically a color label for whatever type of calendar item you create. You can use multiple Categories to color code the different items on your calendar.
This Edit Categories area lists the current Categories. It also and allows you to set the Default Category, and add / edit / remove current Category Names and choose their calendar color.
To Add a New Category:
Enter the name of the category
Choose the color the category will have on the calendar
Click the the Add button
To Edit an Existing Category:
Hover over the Category
Click on the small blue pencil icon
The Edit Category window will open
Edit the Category Name, Background and Foreground Color
Click the Save Calendar Setting button at the bottom of this page when done
To Delete an Existing Category:
Hover over the Category to delete
Click on the small red X icon
The warning "When you delete selected category, all your events and lessons will be moved to Default category." will display
Click the OK button to confirm the deletion
Edit Locations
What is a Location?
A Location is the place where an event or lesson will take place.
In the Edit Locations section, you can view, edit, and delete the different locations for your music studio. You can also set your Default Location, which is what will be set for a lesson if you don't choose a location.
The default locations are: My Home, Student's Home and Music Studio
Set the Default Location by clicking on the pull-down menu and choosing a location.
If you prefer to not having location icons show on the calendar, uncheck the Show icons to indicate locations checkbox, and click the Save Calendar Setting button at the bottom of this page when done.
When adding a new location, select the location icon by clicking on the icon on the left...
The Select location icon window opens. Choose your icon and press the Select button.
When done, scroll to the bottom and click the Save Calendar Settings button to save your settings.
Policy settings
This Policy Settings of the Calendar tab is where you can adjust the...
Cancellation Policy
Make Up Lesson Policy
Registration Policy
Lesson Swapping options
Cancellation Policy
The Cancellation Policy in Duet is where you address what happens if a student cancels a lesson with you.
If you're going to allow lesson cancellations, check the Allow Lesson Cancellation checkbox, then you can configure...
- How long before a lesson it can be cancelled -- in days or hours
- What will happen if a lesson is cancelled before or after the cancellation deadline
Before options:
Mark Absent and charge for lesson
Mark Absent and provide make up lesson
After option:
Mark Absent, charge for lesson
- The optional text area is where you can write out the cancellation policy that students will see when they request a cancellation
- Choose what will happen after a lesson is cancelled
Free up time slot, or
Keep time slot blocked
Make-Up Policy
Click the checkbox to Allow students to make-up lessons they cancel in advance.
Use the Make-up credits expire after: pull down menu and choose the expiration options, which is 1 to 9 months.
To notify your students that their make-up lessons are going to expire, click the Send Notification checkbox and select the duration when they'll get their notification which can be days, weeks, or months before it expires.
Registration Policy
The registration policy applies to open registration events/lessons.
(Student Self-Schedule lessons are not affected by this setting)
If you'd like to limit the time when people can register for open registration events/lessons, click the Allow students to register for a lesson or an event checkbox, and select the time range in minutes or hours.
Lesson Swapping Settings
To enable Lesson Swapping click the Allow students to request lesson swaps with other students checkbox.
Once this is enabled by you, the teacher, other students and parents will have the option to enable Lesson Swapping in their Settings for their account.
PRIVACY NOTE: Keep in mind that enabling Lesson Swapping allows all of your other students/parents to see the swapping student's name and lessons dates/times on their calendar.
As a teacher, if you'd like to know when lessons swaps have happened, click the Receive email about swapping requests checkbox.
When you've make all your changes, click the Save Calendar Setting button at the bottom of this page when done.
