Table of Contents
About This Tutorial
This article shows you how to add a student who will be having a parent (or someone else) pay for their lessons. Duet calls this person a child student.
Fill Out the Add Student Form
Go to Students > Students List.
You will see your Students List, which for this example, does not have anyone listed.
Click on the + Add Student button.
Choose a Status. The default is set to Active. For this example we will keep the default.
Fill out your student's First Name and Last Name.
In the Rate Package field, click on the down arrow and choose a rate package. In this example, we will choose Choir.
Next, fill out who will be paying for the lessons. This is usually a parent or other family member. Click on the Child Student? box to check mark it.
A contact form will show up.
Verify that New Family is checked. This is checked by default and is what you want.
Fill in the First Name and Last Name fields.
If you want this person to have their own Duet account to access your studio and billing information, fill in the Username and Password fields.
Username: we recommend using their email address. Otherwise it can be whatever you want.
Password: There are two rules.
(1) It must be at least 6 characters long.
(2) It is case sensitive. Thus "mypassword" is different than "MyPassword".
Add in the person's email address. This will be used to send them invoices.
Click in the first field to add a contact number. The other two fields you can ignore.
Next, fill in the Address fields.
Click on the + Add Student button to save.
Your student will now show up in your Students List.
Fill Out the Edit Student Form
Once you have added your student to your Students List, you will want to add more details about your student.
Go to Students > Students List
You will be taken to your list of students.
2. Click on the name of the student whose information you want to update. In this case it is Frederic Chopin.
You are now in the student's edit area.
Add an Email Address
You can add your student's email address.
Click in the Email field and type in your student's email address.
This email address is used to send lesson notes to the student.
Upload a PhotoNext, you can upload a photo of your student.
1. Click on the Upload Image text.
Choose the photo you want to upload, and then click on the Open button.
Your student's photo is now uploaded.
Add a Phone Number
You can add a contact phone number.
At the Phone field type in your student's contact number. The other two fields (type of number and carrier) are optional.
If you want to add another number, click on the +Add phone number text.
Add in Your Student's Address
Next, you will come across the address fields.
Fill in the the Country, Street, Apt/Suite, and/or State/Province fields to add in your student's address.
Create Your Student's Username and Password
In order for your student to have a Duet account, you need to create it. Right under the address fields is a place for you to create your student's username and password.
Create a Username. This name can be anything you want. In this case we will use "musicMasterChopin".
Note: If the name is already in use Duet will let you know when you go to save the form.
Create a password. Type in the same word in both the New Password and Verify Password fields.
The only password rule is that they are case sensitive. For example, "mypassword" is different from "MyPassword". Otherwise, there are no other rules on what the password can be.
Add in Your Student's Birthday
If you wish to celebrate your student's birthdays, you can have Duet give you a reminder when that day arrives or automatically send your student a birthday greeting.
Click on the down arrows of each field. The order, from left to right of each field, is: month, day, year.
When the month of your student's birthday arrives, you will see a reminder for it on your dashboard.
You will also be given a reminder on your calendar.
Add a Skype ID
If you plan on meeting with your student online using Skype, put in your student's Skype ID. What this does is give you the option to start the Skype meeting from the lesson(s) on your calendar.
Note: In Skype, it is called your Skype Name, not Skype ID.
Ask your student, or their parent, for their Skype ID/Name.
Copy and paste their Skype Name into the Skype ID field.
Once you have your student's Skype ID/Name saved you will see the button "Start Skype Call" in your calendar lessons for that student.
Add in What School Your Student Goes To
If you want to keep track of what school your student is currently going to, add that information.
Click in the School field and type in the name of their school.
Choose a Time Zone
Next, you will see an area to choose which time zone your student lives in.
At the Time Zone field, click on the down arrow and select the time zone your student lives in.
Add a Note About Your Student
You can add in some private notes about the student in the Notes field. This is only visible to you.
Click in the Notes field, and type away.
Your Student's Status
Next, you will see the student's status field. It has already been filled in from when you filled out the Add Student form earlier in this tutorial.
You don't need to do anything here, unless you want to change the student's status. In this case we will be keeping the status as is.
Choose Which Instrument(s) Your Student Will Be Learning
Next, you will see the Instruments field. Here is where you choose which instrument(s) you are teaching your student.
To choose which instrument(s), do the following:
Click inside of the Instrument field.
In this case we will choose Piano.
If you need to add an instrument that is not in the drop down box, do the following:
Click on the + Add Instruments text.
Click on the box next to the instrument you want to add. In this case we will add the Banjo.
Click on the Add Selected button to add it.
Now both instruments show up in the Instruments field.
Add a Skill Level
Now we are at the Skill level field. This is where you can put what level your student is at. Such as beginner, intermediate, or advanced. You can type in whatever you want.
To add a skill level:
Click in the Skill level field and type in what you want. In this case we will say Chopin is a beginner.
Your Student's Rate Package
Lastly, you will see the student's rate package field. It has already been filled in from when you filled out the Add Student form earlier in this tutorial.
You don't need to do anything here, unless you want to change the student's rate package. In this case we will be keeping it as is.
Save This Form
When you are all done, it is time to save this form. Do the following:
Click on the Save Student button, located at the bottom of the form.
Once you click on the Save Student button, you are taken back to your Students List. Notice how Chopin's listing has changed since you filled in more information. He now has a phone number, a skill level, and his photo.
Here is a before screenshot for comparison.
