Creating a New Room
Navigate to Space Settings → Rooms
Click the Add Room button
Fill in the room details:
Name: Give your room a clear identifier
Description: Add helpful details about the room's features
Room Group: Optionally assign to a room group for unified management
Operating Hours: Set start and end times
Pricing: Set hourly rate in your space's currency
Booking Settings:
Minimum Duration (e.g., 30 minutes)
Time Increments (e.g., 15-minute blocks)
Availability: Toggle if the room is bookable
Understanding Room Groups
Room groups are a powerful way to organize and manage multiple similar rooms efficiently:
Unified Pricing: Set one price for all rooms in the group
Flexible Credits: Members can purchase group credits usable for any room in the group
Simplified Management: Manage pricing and policies at the group level
Examples: "Call Booths Floor 1", "Meeting Rooms Building A", "Interview Suites"
Room Groups let you treat multiple similar rooms as one unit for pricing and member convenience. For example, all call booths on the first floor can share the same hourly rate, and members can book any available booth with their credits.
Managing Room Groups
Creating Room Groups
Go to Space Settings → Rooms
Click Manage Groups button
Click Create New Group
Fill in group details:
Group Name: Descriptive name (e.g., "Call Booths Floor 1")
Group Credit Price: Hourly rate for group credits (optional)
Assign Rooms: Select which rooms belong to this group
Setting Group Pricing
Group pricing provides unified rates across all rooms in the group:
Per Hour Display: Pricing shown per hour for user clarity
Per Minute Storage: System stores price per minute for accurate billing
Optional Setting: Leave blank to disable group credit purchases
Overrides Individual: Group pricing takes precedence for credit purchases
Editing Room Groups
In the Manage Groups dialog, find the group to edit
Expand the group section
Update group name, pricing, or room assignments
Save changes
Benefits of Room Groups
Consistent Pricing: All rooms in group have same credit rate
Member Flexibility: Credits work for any room in the group
Simplified Purchasing: One purchase covers multiple room options
Fair Usage: 1 hour credit = 1 hour in any group room
Predictable Costs: Members know exact rates without checking individual rooms
Managing Your Rooms
Room Settings
Edit Details: Update room information, pricing, or booking rules
Room Group Assignment: Add to or remove from room groups
Availability: Temporarily disable booking for maintenance
Images: Add photos to showcase the room
Operating Hours: Adjust when the room can be booked
Bulk Room Management
Use room groups for efficient bulk management:
Pricing Updates: Change group pricing to affect all rooms at once
Policy Changes: Apply booking policies across similar rooms
Membership Benefits: Assign group benefits instead of individual room benefits
Reporting: View usage statistics by room group
Important Notes
You cannot delete rooms that have:
Active bookings
Members with room benefits
Unused room credits
You cannot delete room groups that have:
Rooms assigned to them
Active group credits or membership benefits
Update room details anytime, changes affect future bookings only
Group pricing changes apply immediately to new credit purchases
Best Practices
Room Naming & Organization
Use descriptive names that indicate room type or capacity
Include location information when helpful (e.g., "Meeting Room 2A", "Call Booth Floor 1")
Create consistent naming patterns across similar rooms
Use clear naming to indicate the room's purpose (Meeting, Call, Interview, etc.)
Room Grouping Strategy
Group Similar Rooms: Combine rooms of similar purpose and value
Consider Location: Group rooms by floor or building section
Price Appropriately: Set group prices that work for all rooms in the group
Think Member-First: Group rooms in ways that make sense for member usage patterns
Pricing Strategy
Individual Pricing: Use for unique or premium rooms
Group Pricing: Use for similar rooms where unified pricing makes sense
Fair Value: Set group prices that represent fair value for all rooms in the group
Member Communication: Clearly explain pricing structure to members
Ongoing Management
Add clear photos showing room layout and amenities
Set appropriate minimum durations based on typical usage
Keep descriptions updated with current features and equipment
Monitor usage patterns to optimize grouping and pricing
Regularly review and adjust group compositions as your space evolves