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Purchase Orders in Eemel.fi

L
Written by Lassi kähkönen
Updated over 2 months ago

This guide explains how to create purchase orders, link incoming invoices to them, and track order-specific spending.


🛠️ 1. Activating Purchase Orders

If purchase orders are not yet enabled for your company:

  • Go to Your Subscription page

  • Order the Purchase Orders add-on feature


📝 2. Creating a Purchase Order

  1. Go to Purchases → Purchase Orders

  2. Click New Purchase Order and fill in the required fields:

    • Supplier

    • Order number

    • Name

    • Description (what the purchase order includes)

    • Estimated total amount incl. VAT (projected total cost for the order)

  3. You can also set control rules:

    • Supplier invoices must be linked to a purchase order before approval

    • Supplier invoices cannot exceed the estimated value of the purchase order


🔗 3. Linking Purchase Orders to Invoices

  1. Go to Purchases → Purchase Invoices

  2. Edit the received purchase invoice

  3. Select the relevant purchase order from the dropdown menu

  4. In the Purchase Invoices table, the column Purchase Order shows which PO each invoice is linked to


📊 4. Monitoring Purchase Order Budgets

As you approve purchase invoices that are linked to purchase orders:

  • Go to Purchases → Purchase Orders

  • You’ll see for each PO:

    • The total amount spent so far

    • How much of the original budget remains

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