How to record attendance for days and sessions

Learn how to manually record attendance at your event.

Ben Dharmanandan avatar
Written by Ben Dharmanandan
Updated over a week ago

Attendance can be recorded for specific days and sessions within Eventsforce, and reports can be generated based on this information. This is standard functionality available in all registration events. Attendance recording can also be done in real-time at your event or at a later date.

Note: Attendance recording is not available for “Guests” in Eventsforce. Only “Delegates” with registration can be marked as ‘Attended’.

Recording attendance for days

  1. Go to People > Attendance > Days

  2. Select the day you want to record attendance using the ‘Day’ drop-down.

  3. Adjust the ‘Status’ dropdown to view “Booked” or “All” attendees

  4. Select the “Attended” toggle switch to mark someone as “Attended”

Note: The date/time stamp is the exact date and time the person was marked as “Attended.” If recording attendance at a later date, the date/time may not be used.

Recording attendance for sessions

  1. Go to People > Attendance > Sessions

  2. Choose a session from the left-side panel

  3. Adjust the ‘Status’ dropdown to view “Booked” or “All” attendees

  4. Select the “Attended” toggle switch to mark someone as “Attended”

Marking attendance for walk-ins

Event managers can mark someone as attended for a day or session, even if that attendee did not register for that day or session. Unregistered attendees are considered “walk-ins.” Marking a “walk-in” does not add the day or session to their registration but will mark them as attended. This means the registration cost will not change by marking someone as attended.

Note: If you do not want to mark walk-ins as “attended," we recommend adjusting the ‘Show’ dropdown to view only "Booked" attendees.

Tips

  • Attendance data can be imported at any point in time

  • Event managers can report on who has attended directly from the “Attendance recording” pages or by using a ‘Search’ or ‘Report’

  • Marking a “walk-in” as “Attended” does not add that day or session to their registration (and does not update registration cost)

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