The red circle showing a 'P' means that this shift has not been published yet.
When you publish a shift, it becomes visible for your team members. They will also receive a notification. There are different ways to publish shifts:
Publish one shift
Go to 'Planning' in the main menu.
Open the shift you want to publish.
Tick the box next to 'Published'.
Click 'Save'.
Unpublish shift (undo publishing):
If you have published a shift that you now want to unpublish, you open that shift, simply untick the same box, and save.
Publishing multiple shifts
Go to 'Planning' in the main menu.
(Are you in 'Planning as a table'? Then continue with step 4)
Click 'Tools' in the top right corner.
Choose 'Edit multiple shifts'. A checkbox now appears next to each shift.
Tick the boxes of the shifts you want publish.
Now, click 'Perform action' on the bottom of the screen.
Go to 'Publish status' and choose the option 'Publish'.
Unpublish shifts:
Did you already publish shifts, but do you want to unpublish them? Follow the steps above and choose the option 'Unpublish' instead.
Publishing shifts for multiple weeks or months
Go to 'Planning' in the main menu.
Click 'Publish' (top right).
⚠️ Note: The number between brackets shows the number of shifts you can publish across all teams in the current week of the schedule.
Complete the different fields.
Click 'Publish'.
Here you can adjust the following options:
Select the teams you want to publish: Select all the teams, or just the teams you need the schedule to be published for.
Publish by: Decide whether you want to publish the shifts by week (for one or multiple weeks), or by month (for one or multiple months).
Periods: Select the weeks or months that you want to publish.
Close availability for selected periods: If the availability is still open for the week(s) you are publishing, you can close the availability when publishing the schedule by using the toggle.