You can find these settings in two locations in Eitje:
In the Company settings in the top right corner of Eitje.
If you are on the Team availability page, find Settings under Tools (top right of the page).
Availability settings
Normally, team members can adjust their availability per day in the app, or when they log on in the web version. However, this feature will not be available to them in the following cases:
The availability feature is not active.
The Admin or a Manager has manually closed the feature for a specific day or period, or when publishing the schedule.
The minimum staffing has been met.
The deadline (auto-close) is active for that day.
The basic settings only allow availability to be be changed by Admin or Managers.
š” The Admin or Managers can always change the availability status for team members, also for days the feature is closed.
Basic settings
Click Basics to go to the basic settings regarding availability.
1. 'Availability submission active': This feature is active by default. If you want, you can deactivate it here.
2. 'Who can update availability?': If the availability feature is active, you can choose whether you want team members to submit and update their own availability, or whether you limit this to only 'managers' (including 'admins').
3. 'Default': Here you choose whether all team members are by default 'available' or 'unavailable'. This setting is applied to all venues.
4. 'Make comment mandatory when unavailable': When this is activated, it's mandatory for a team member to explain why they are unavailable.
āMinimum staffing
To prevent too many team members to be unavailable on the same day, you can configure a minimum staffing setting. When this minimum is met, no other team member can change their availability status to unavailable. Read more about it in this article: Minimum staffing
āDeadline (auto-close)
Do you want your teams to not be able to change their availability, for example, 3 weeks in advance? When this is locked, it is easier for you to create the schedules for those days or weeks. Click here to learn how to set it up.
Close manually
Per day
You can manually open or close availability submissions for specific days in the availability overview.
ā”ļø Go to Availability in the top menu, then select Team Availability.
Click a date to open or close availability submissions for that day. This determines whether team members can update their availability or not.
Open: Click the date to close submissions.
Closed (manually): Click the date to reopen submissions.
Closed (deadline): You cannot reopen submissions because the deadline has passed.
When publishing the schedule
Ready to publish your schedule? Click Publish in the top right corner of the schedule page and select the period you want to publish. Here you can close availability submissions for that period, so team members can no longer update their availability.
Team member in more than one venue
If a team memberās profile is added to more than one venue, their availability may be affected by conflicting settings. When one venue uses stricter settings than another, the stricter settings will be applied to that profile.
This means the team member may not be able to update their availability, even if your venue's settings would normally allow it. This can only happens when the venues are part of the same organisation.
If a profile is linked to another organisation - for example, if a team member uses Eitje for two separate employers - they need to submit their availability separately for each employer.