Before you can start working on a schedule, you need teams and team members.
General team
All team members will automatically be added to team General (or 'Algemeen'). This team is simply an overview of all team members associated with your account or venue. Because it is a default team, it cannot be deleted.
Work with one team
Do you only need one team to create your planning? In that case you do not need to create any teams. Use the general team to create your schedule; it will always have all your team members.
Work with multiple teams
It is very common to have more than one team. You can create as many teams as you like, and select different team members for each team.
➡️ Example: Kitchen, Delivery, Office, Cleaning, Management...
Teams help you keep your schedule organised and provide a clearer overview of the hours worked by each division. They also make it easy to share news messages and articles with specific teams - for example, information that is only relevant to the Management team. In addition, you can enable a dedicated group chat for each team.
Create new team
Follow these instructions to add a new team at any time:
In the menu on top, use 'Team' to go to 'Teams'.
On top of this page, click the button '+Team'.
Give your team a name
If you already work with multiple venues, you will be asked to select the venue this new team will be part of.Click 'Save'.
In the overview you now see all your teams including the one you just created.
Click the team for more options, like adding team members.
➡️ When adding team members, you will see team members that already exist (if that's the case), but are not yet part of this team. Now you can select everyone you want to add to this team. If you do not have any team members at all yet, you can do this later.Choose 'Edit team' to change the name, image, colour, or settings. Here you can activate or disable a group chat for this team.
➡️ The setting 'active on schedule' allows you to actively use the team on your planning. By disabling this (perhaps for an old team), it will no longer show on your planning.
Set general team to inactive
If you decide to work with multiple teams, it is likely that you will not be using the general team ('Algemeen'). You can deactivate this general team by following step 7 above. Once it is inactive, only the teams you have created yourself will be displayed in the schedule.
