If you haven't used registrations to generate and distribute a registration link participants can use to apply to your competition, and already have a list of gymnasts you would like to import by yourself, you can do it with minimum hassle within minutes by using our "Import gymnast list" feature.
How to import gymnast list:
Preparing your spreadsheet
Before you start you need to combine all the potential club applications you received into one spreadsheet like in the example below. As you can see, every row should contain one gymnast. All gymnasts must have names in the same column and this information is mandatory for every gymnast. Any other data should also be grouped in the same column for every gymnast (their surnames, country, club, category/age group) as shown. Multiple categories/age groups can be combined in the same spreadsheet as shown.
Make sure the categories/age groups in your spreadsheet are named exactly the same as the categories/age groups in Elevien. You will be importing gymnasts to one discipline and program/level at a time so make sure you don’t mix different disciplines and programs/levels in one spreadsheet, only categories/age groups which are within one program/level.
Step 1: Copying the data from the spreadsheet into Elevien
If you have one or no categories/age groups in a discipline
Navigate to a discipline and to a potential category/age group in the competition you created in Elevien and you wish to import from the spreadsheet, click on Add Gymnast and then Import Gymnast List. You should now paste gymnasts to that particular discipline and/or category/age group.
If you have multiple categories/age groups in a discipline
Alternatively, if you have multiple categories/age groups in your competition, and you have prepared your spreadsheet as described in the "Preparing your spreadsheet" paragraph, you can select Import Gymnast List under any category (potentially within a program/level) in your competition and paste all categories (from that program/level only) to Import Gymnast List menu. If you do not have different programs levels, you can import all categories of a discipline at once.
Step 2: Identifying your columns
Next, you need to identify the columns you pasted into Elevien. If a columns contains data you cannot find in the dropdown menu, just select "Skip Column" for that particular column.
Step 3: Reviewing and editing data
In this step you can edit any information for any particular gymnast. Their names, surnames etc.
Step 4: Apparatus and team select
In the final step you can assign/unassign gymnasts to or from a particular apparatus. Also, if you have "Team result lists" turned on for this category, you can select which gymnasts goes into the team for the club. You can also split teams within the same club by renaming the team in the team column of any gymnasts (double click on team name to edit). Gymnasts with the same team name will be placed in the same team.
Step 5: Repeat for other discipline/programs/levels
If you have other discipline or programs/levels in your competition, repeat the process for each one.