What Are Portfolios?
Portfolios are optional containers that allow Admin users to:
Organize data (e.g. by department, function, geography)
Control access for Standard Users
Streamline user experience
Filter data in reports and the Risk Console
Each portfolio acts as a separate environment. For example:
A user with access only to the Finance portfolio will only see risks and records assigned to Finance.
Admin users always have access to all portfolios.
The General Portfolio is created by default and is accessible to all users. Only save records here if you want them visible organization-wide.
Using Portfolios with Sub-Risks
Portfolios work seamlessly with sub-risk functionality. For example:
Create a Supply Chain risk in Enterprise and also in regional portfolios.
Connect these regional risks as sub-risks to the Enterprise-level one.
Assign weights to each sub-risk. The system will calculate a weighted average to guide Enterprise scoring.
What Are Rollup Groups?
Rollup Groups are optional groupings used to:
Build a hierarchy (e.g., Divisions, Operating Units, Branches)
Filter reports or dashboards across related portfolios
Grant user access to multiple portfolios at once
Rollup Groups do not store data, they simply group portfolios.
Creating Portfolios and Rollup Groups
Enabling the Feature:
Navigate to Admin > General Settings
Set "Enable Restricted Portfolios and Rollup Groups" to Yes
Create Portfolios:
Go to Admin > Portfolios and Rollup Groups
Select Portfolios from the dropdown
Click Create Portfolio, name it, and save
Assign risks and users to this portfolio
Create Rollup Groups:
In the same admin screen, select Rollup Groups from the dropdown
Click Add New under the parent level
Add subgroups and attach relevant portfolios
Managing User Access
Assign users directly to one or more portfolios
OR assign users at a Rollup Group level to give them access to all child portfolios
If a user loses access to a portfolio within a Rollup Group, they also lose access to the Rollup Group
Best Practices
Do not disable portfolios once enabled. Doing so will move all records to the General portfolio, requiring manual reassignment.
Use granular portfolios to support flexible reporting by function and structure
A portfolio can be assigned to multiple rollup groups (e.g. by geography and function)
Use the Risk Console to add the Portfolio and Rollup Group as filter columns
Example Use Cases
Create department-specific portfolios: Finance, HR, IT
Create region-specific portfolios: Canada, UK, US
Use Rollup Groups to group these portfolios under broader categories like "North America" or "Enterprise Risks"
Additional Notes
Standard users may see "Restricted Resource" labels if a record exists in a portfolio they don’t have access to
Portfolio and Rollup Group filters are being rolled out across reports and dashboards
Use the Risk Console to filter by portfolio or rollup group and see weighted scores for parent risks based on sub-risks
Need Help?
If you need assistance setting up portfolios or rollup groups, contact Tracker Support or book a one-on-one session.