Go to Finance
Select Expenses
Click on "Add expense"
Add in the date of the invoice
adjust the due date as required
Select the Supplier
Select the account code. This is The expense or cost of sale account to charge the expense to
Enter the X-ref. This is the supplier invoice number or other reference provided.
Enter the amount including GST
Select the correct Tax code and amount
Enter a description of the product/service being purchase
Click Add expense Or Add Expense and Reallocate Transactions if the expense includes recoverable expenses.
If reallocating transactions, a bulk journal will appear
Click on the "add item" to add a transaction for each item to be oncharged to a horse or client
It is important to remember that when you lodge your Business Activity Statement you will declare to the ATO all GST paid on purchases, and this GST information comes largely from correctly recording GST on supplier invoices entered to Ardex. Therefore always pay attention to the GST Tax code and amount when entering expenses to Ardex to ensure that your BAS reports are accurate.
Where a supplier invoice needs to be allocated to more than one expense account you may enter a number of expense transactions against the same X-Ref invoice number on the same date. In this case make sure that the total GST on all transactions entered adds up to the total GST amount on the supplier invoice. Alternatively, you can add this expense through the bulk journals function.
An accounts payable record has now been created for the supplier, which can be paid at a future date through the payments function