The next stage of the wizard is to create invoices for the transactions just viewed. Invoices are created based on ownership of a horse as at the date of a transaction. It is therefore important to ensure that horse ownership records have been correctly maintained. Ownership of horses must equal exactly 100% from the time of the horse’s first transaction to the present. If this is not the case, transactions for a horse may go by unbilled.
Begin by clicking the Create Invoices button to invoice all horse transactions for the month to horse owners.
Transactions from previous months that have not yet been invoiced will also be invoiced where possible.
Once invoicing is complete, Ardex will display a list of errors which may have prevented some transactions being invoiced to owners. These errors normally relate to horse ownership.
All horse ownership errors listed should be addressed before proceeding further in the month end wizard, to ensure that horse transactions are invoiced correctly to owners.
Once ownership errors have been corrected, click the create invoices button again and check that no error messages display.
This process may be repeated more than once if necessary, no horse transaction will be double invoiced no matter how many times the create invoices button is clicked.
Click on Check invoices. Even though horse transactions were checked previously, it is a good idea to check client invoices at this stage and ensure there are no billing errors. The best principal to adopt when running month end is that it is possible to make insufficient checks, but it is not possible to over check your horse related charges, invoices and owner statements for the month.
When you are happy with the invoices, you may wish to reverse all charges raised for an owner. Select the owner and click "reverse charges".
If you dont have any discounts to be applied or interest to be charged in your system, steps 5 and 6 will be skipped respectively.
