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Creating a Volunteer Application

Go to Your Volunteer Applications Page

  1. Make sure you are logged into Eventeny.
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  2. At the top of the home page, hover over the "Organize" tab and select the event you wish to work with.
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  3. This is your event dashboard. On the left sidebar, click the "Volunteers" tab and select the "Applications" option.
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Creating a Volunteer Application - General Information

  1. This is your volunteer application page. To create a new application, click the blue "Add new application" button at the top right corner.
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  2. The first step is to input the application's general information which consists of the following:
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  • Title: What is your application called? Who is it for?

  • Minimum Age: What is the minimum age requirement to volunteer at your event?

  • Deadline: What is the deadline for applying to this application?

  • Visibility: Do you want this application to be accessible to the public or only through a private link?

  • T-Shirt: Will you be providing uniforms to your volunteers?

  • Location: Where will the volunteer be stationed at your event?

  • Shift Selection Limits: How many shifts can each volunteer select per application?

  • Application/Shift Restrictions: Do you want to restrict volunteer applicants from editing their applications after submission, after approval, or not at all?

  • Description: This is where you put all important details and descriptors for the application.

  • Terms and Conditions: This is where you put your terms and conditions for the application such as what you expect from your volunteers, for example.

  • Primary Contact: Who is the point of contact for this application?
    Learn to add team members to help manage applications.

  • Cover Photo: Add a nice cover photo that represents your event or application to attract potential volunteers.
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    When you are finished filling out the information, don't forget to click the blue "Save" button at the top right corner.

Filling Out Your Volunteer Application - Documents and Questions

  1. Upon saving your volunteer application, it will populate on the volunteer application page. There is still more information to include, so go ahead and click the "Edit Application" button at the bottom of the application you just created.
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  2. At the top, you will find the information you entered to first create the application. To edit this information at any point, click the "✎" symbol at the top right corner. Don't forget to hit save at the same location when you are finished.
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    You may also notice a status toggle in the information section. This should be switched to "live" mode when you're ready for the application to be viewed. Keep it in draft mode when you are editing and adding information, such as now. This same toggle can be found on the applications page as well.
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  3. As you scroll down, you'll find some other sections that you can (optionally) fill out. The first half is Documents and Questions.
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    ​    You can upload documents using the blue "New Upload" button to the application for volunteer applicants to view and download.
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  4. We have created 10 questions for you that are all optional for you to include. Simply toggle the question to "blue" if you want it included. You can also create your own custom questions by clicking the blue "New Question" button.
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Conditional Questions

  1. To create a conditional question, you will need to select an Answer Type of "Multiple Choice", "Checkbox, or "Drop Down".
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    A dropdown menu with 'Multiple Choice', 'Drop down', and 'Checkbox' options highlighted.

  2. Enter in your answer choices, a description, and click the "Save" button to finalize the question.
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    The image shows a question field titled What work experience do you have with a multiple-choice question type. Four answer choices are listed: Cashier, Stocker, Manager, and Custodian. Below the answers is a button labeled New Answer.

  3. Next, add another related question and create your answer choices by clicking on the "+New Question" button again.
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    The image displays a Questions section with a teal button labeled New Question on the right side, outlined in orange.

    The image shows a question field titled Are you able to operate a Dell Register with a multiple-choice question type. Two answer choices are listed: Yes and No. Below the answers is a button labeled New Answer.

  4. To make the second question conditional to the first question you created, toggle the "Show Question Only If An Answer Is Selected" option for the second question.
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    The image shows conditional logic settings for a question. A toggle switch is set to Yes for Show question only if an answer is selected with dropdown menus for selecting a question and an answer. The selected question is What work experience do you have and the answer is Cashier.

  5. Select the question and answer that must be completed before the conditional question appears.
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    The image highlights conditional logic in progress, showing the text What work experience do you have in a tooltip box under the dropdown menu for Select Question.
    The image shows a dropdown menu under Select Answer with the options Cashier, Stocker, Manager, and Custodian, with Cashier selected.

  6. Click the "Save" button when done.
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    Two buttons, 'Cancel' (represented by an X) and 'Save' (represented by a check mark) for saving the entered choices.

  7. Once the conditional question is saved, it will display as a sub-question in the "Questions" section of your application dashboard.
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    The image shows a multiple-choice question titled What work experience do you have with answer options Cashier, Stocker, Manager, and Custodian. Below, a conditional question is displayed titled Are you able to operate a Dell Register with answer options Yes and No.

  8. Create more conditional questions as needed repeating the steps above.
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    The image shows the same question What work experience do you have with conditional logic applied. The conditional question Are you able to operate a Dell Register appears when Cashier is selected, while a new conditional question, Describe your relevant work experience and skills appears when Manager is selected.

  9. From the applicant's perspective, selecting an answer that relates to another question will trigger the appearance of the conditional question.
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    The image shows a form with the multiple-choice question What work experience do you have with four answer options: Cashier, Stocker, Manager, and Custodian. The conditional question Are you able to operate a Dell Register appears below the selected option Cashier with answer choices Yes and No.

Filling Out Your Volunteer Application - Shifts

  1. This is where you will create shifts for your application. Creating shifts is completely customizable and unique to your application. To create a new shift, select the blue "New Shift" button.
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Messages

  1. Messages is a feature that further helps you as an event organizer automate your application process. You can create custom messages that automatically send to the volunteer if their application has been approved or rejected. No more keeping track of who was messaged and who wasn't!
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    ​To customize your approval and rejection message, click the "✎" symbol.
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Application Options

  1. Back on the application page, you may notice some key terms and options located on the application itself. Let's begin with the terms at the top:
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    • Visibility: indicates if the application is public (everyone can see it) or private (only those with a link can see it).

    • Deadline: indicates what the deadline is to apply.

    • Completion: Dependent on how many shift selections there are. Indicates how many out of the shifts you created have been filled. (i.e., 5/10 shifts have been filled). When it reaches its full capacity, no more volunteers can apply unless you create more shifts.

    • Publish Status: Indicates if the application is in live mode (blue toggle) or draft mode (grey toggle).

    • Description: Shows the description you wrote for the application.
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  2. Next are the four options at the bottom:

    • Preview: Allows you to view the application process as if you were a volunteer.

    • Copy: Allows you to make a copy of the application.

    • Share: Allows you to share the link to the application.

    • Remove: Allows you to delete the application permanently.
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Publish Your Application

  1. Congratulations! You've successfully created a volunteer application. Now all there's left to do is to publish the application. As touched on before, you can do this in two different locations. The first in directly on the application page.
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  2. The second is within the application itself, when you click the "Edit Application" button.
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  3. When the toggle is blue, that means the application is "live" or "published." If it is grey, that means it is in draft mode and no one can see it; not even those with a private link!

Related Articles
Creating A Sponsor Application
Set Up Volunteer Shifts (including bulk)
Creating Volunteer Departments
Copy One or More Volunteer Applications and Departments
Applying To Volunteer Applications
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