THESE ARE ALL ARCHIVED MATERIALS AND WILL ONLY BE AVAILABLE FOR A LIMITED TIME. THE ORIGINAL EXERCISES ARE NOT INCLUDED HERE.
To access the new EventsAir Academy, please use the "Learn" button at the top right of EventsAir.
NOTE: These videos were recorded prior to Version 16, so EventsAir looks a little different. The navigation bar is now on the left-hand side (instead of along the bottom of the screen).
2A.2.1.1 Setting up Accommodation in EventsAir
From hotel details and inventory settings to room categories and sub blocks, EventsAir provides a simple framework for collecting and organizing all your hotel and accommodation information. Our system also ensures your contracted room blocks are efficiently managed.
Watch the video below for an introduction to setting up accommodation in EventsAir:
2A.2.2.1 Accommodation & Online Registration
EventsAir provides a professional and modern online booking process for your attendees to search, select, and register for their accommodation.
This allows for great flexibility in accepting bookings for hotels near your event. Whether you have one hotel or multiple, you can assign detailed search criteria, images and other options to help your attendee consider their bookings. EventsAir provides and simple and easy way for them to book their accommodation online.
Check out the video below for how to setup accommodation booking in your interactive sites.
2A.2.3.1 Managing Room Release
Setting up contracted room allocations with hotels is an effective way to manage booking numbers and give attendees more accommodation choices.
"Room Release" is the contract option that lets you return rooms from a room block back to the hotel. These release schedules are typically outlined in the hotel's contract. This lesson will guide you through using the room release feature in EventsAir and provide helpful examples of how it can be applied to your event.
Watch the video below to learn more.
2A.2.4.1 Tracking Accommodation Details
Having accurate and up-to-date information about your room blocks is of utmost importance. For example, you want to be proactively informed when a hotel is approaching room sellout.
This lesson explores various methods to quickly obtain up-to-date information on your bookings using alerts, the Accommodation Matrix, and other features within EventsAir.
Watch the video below to learn more:
2A.2.5.1 Using the Hotel Portal
Managing communication with your hotels ensures that changes to bookings are promptly reflected not only in your system but also in your hotel partners' systems.
The Hotel Portal provides a convenient and straightforward way for your hotel partners to access the latest bookings, cancellations, and financial details, so they can efficiently process the necessary updates.
This lesson covers how to set up your Hotel Portal and how it's used to manage bookings and check room allocations.
Wrapping Up and Moving On
Congratulations on completing this topic on accommodation management!
We've looked at various aspects, including:
- Setting up and adding accommodation to your event using the Setup Panel
- How to accept bookings from your attendees through interactive sites
- Monitoring and reporting on hotel inventory
- Using the Hotel Portal so your hotel partners can securely log in, manage bookings, and retrieve financial information.