THESE ARE ALL ARCHIVED MATERIALS AND WILL ONLY BE AVAILABLE FOR A LIMITED TIME. THE ORIGINAL EXERCISES ARE NOT INCLUDED HERE.
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NOTE: These videos were recorded prior to Version 16, so EventsAir looks a little different. The navigation bar is now on the left-hand side (instead of along the bottom of the screen).
Designed to be used by all of your onsite team, the Organizer App provides a powerful suite of tools to help you manage tasks and Run Sheets, stay on top the event agenda, control access to restricted areas, manage communications and much more.
All the tools in the Organizer App maintain a real-time connection to EventsAir, so your onsite team of has live and accurate information at every step, and you can include and configure exactly the tools and functionality you need.
You can also create multiple versions of the Organizer App to give different types of access to contractors, clients and volunteers.
2B.6.1.1 Setting up Your Organizer App
Building and publishing the Organizer App is extremely easy. The first step is to create the framework and work out exactly which functionality you and your onsite team will need.
Find out more by watching the video below.
2B.6.2.1 Organizer App Essentials
The Organizer App has many functions and capabilities, however there are some essential tools that are almost always required:
- Attendee Listings
- Event check-in
- Function check-in
- Session attendance tracking.
You can, of course, add any other custom content you need.
Let's watch the video below to find out more about how to set up the essentials.
2B.6.3.1 Run Sheet and My Run Sheet
Two incredibly useful features for event organizers are the Run Sheet and My Run Sheet elements of the Organizer App.
The Run Sheet is a real-time task management tool for your onsite team to use, and shows all tasks. The "My Run Sheet" feature allows each team member can see their assigned tasks, including locations, times and assigned resources.
As tasks are done, team members can mark the task as Completed, and this status is updated to all members of your onsite team.
See how it's done by watching the video below.
2B.6.4.1 Alerts, News and reporting
The Organizer App is also a great tool for communicating with your attendees and accessing real time reports about your event.
You have different ways to communicate, including Alerts and News Updates.
By adding reports to your list of Quick Reports, you can make them instantly available in the Organizer App.
To learn more about using these functions while onsite, watch the video below.
2B.6.5.1 Social Media and Gamification in the Organizer App
Social Media and Gamification make it easier and more rewarding for attendees to interact and connect with each other and take part in various aspects of your event. [See also the separate topics about EventStream and EventStream Engage, which show how to set these up.]
The Organizer App gives you dedicated tools so that you and your team can monitor social media activity, moderate posts and images, and quickly add posts, images and videos as needed.
You can also manage the points earned by your event participants, making adjustments in real time as required.
Learn more by watching the video below.
2B.6.6.1 WRAPUP
Next Steps
Well done - you've completed this topic, and learned about:
- Building a functional and robust Organizer App
- The essential elements almost all Organizer Apps will include
- The Run Sheet and My Run Sheet tools [There is a separate related topic on Project Manager & Run Sheet that can help you make the best use of these tools]
- Using Alerts and accessing Quick Reports via the Organizer App
- Managing some social media and gamification tools in the Organizer App [We recommend you also review the EventStream and EventStream Engage topics]