Spaces are the function rooms or areas in which Events take place. You can assign size, capacity limit and even a default Menu Item.
Space availability can be viewed by users on the Event Diary Calendar.
If a Space needs to be blocked, due to maintenance, cleaning, or other non-event-related reasons you can temporarily close it.
Space Details
Space Details
When managing your Spaces, you have the ability to add the following information;
Space Name: This should match how you label the Event space at your Organization
Calendar Color: These colors will be used to differentiate Spaces on the Event Diary & Calendar visually
Capacity: Set the maximum guest capacity for the Space
Area: Enter the square footage of the space for added information
Blocked Spaces: If you have Spaces that connect, use this feature to ensure any associated Spaces are blocked. This feature is explained in depth here
Menu Item: If you have a default price you charge for the Space, select the relevant Menu Item, otherwise leave this blank
How to Manage Spaces
How to Manage Spaces
Click Settings
Click Organization
Click Spaces
Add Spaces
To add a new Space Click +New Space
Edit a Space
Click the Edit icon to change a Space
Archive a Space
To archive a Space click on the Archive button, to see all Spaces including spaces that have been archived select the "Show Archived" check box.
Delete a Space
Click the trash icon to delete a Space. You will be asked to confirm your request prior to the Space being deleted. Please note, you will not be able to delete a Space if it has Events Booked. You will need to move the Events to another space, or Archive the Space instead.
Sort Spaces
Click & drag the icon to re-order or sort Spaces
Important Considerations about Spaces
Important Considerations about Spaces
Capacity & Area are easily visible on the Event Diary calendar:
When adding Attendees to an Event a warning will advise if the Space is over capacity. Please note, it is only a warning, it will not stop users from Booking.
