If you have Spaces that can combine, or split up you can use Blocked Spaces to show them blocked on the Event Diary and get a warning when you try to book a Space that is blocked by another Space (or prevent another Booking entirely).
You can achieve this by assigning a list of blocked Spaces to any of your Spaces in the system.
How to Use Blocked Spaces
How to Use Blocked Spaces
For example, imagine you have a space called Dining Hall that can be broken down to 4 smaller sub-spaces: A, B, C, and D.
There are 3 ways that Spaces can work
Individual Spaces (eg Dining Hall A)
Combination Spaces (eg Dining Hall A+B)
Parent Space (eg Dining Hall, which blocks all individual & combination spaces)
Add Spaces
Add each individual Space & the parent Space.
If you have combinations of individual Spaces, for example Dining Hall A+B or Dining Hall A+B+D these will also need to be added as separate Spaces.
See this article for further information on Adding Spaces.
Block Individual Spaces
Once you have all of your Spaces added, edit the first Individual Space, ensuring that any Space it is linked to is selected as a Blocked Space. In the example below, Dining Hall A is part of the Dining Hall, Dining Hall A+B & Dining Hall A+B+D.
Each time Dining Hall A is booked as an individual Space, its blocked Spaces will also be blocked.
Repeat this process for each of the Individual Spaces
Block Combination Spaces
These work the same way as above. Repeat the above process by adding any used Space within the combination. In the example below, Dining Hall A+B+D will block Dining Hall A / B / D / A+B & the Dining Hall are all blocked as well.
Block the Parent Space
Lastly, you'll need to Block all individual Spaces and any combination Spaces on your Parent Space. This means if you book the parent space, any spaces selected here, will also be blocked when the Parent Space is Booked.
How to Prevent Space Conflicts
How to Prevent Space Conflicts
Go to Settings
Click Organization
Choose Preferences
Select the Space sub tab
Edit Space Conflict
Choose Prevent and Save
You can choose to prevent Conflicts with Lead Status Events also by clicking the Slider
Important considerations about Blocked Spaces
Important considerations about Blocked Spaces
To show the spaces blocked on the Event Diary, ensure "Show excluded spaces" is selected. It will then show any blocked Spaces in Grey.
This can be selected by default:
Go to Settings
Click Organization
Choose Preferences
Select the Calendar sub tab
Click Edit
Click Show Excluded Spaces and Save
