Physical Exams

Before a new child starts at your center, they must provide evidence of a physical exam. This exam needs to be completed yearly and can be entered into Famly for you to keep track of. Adding physical exams works in the same way that adding an immunization does, via Children → Safeguarding → Immunizations.

If this is your first time using the Immunization Records feature, you'll be guided through the process in the Onboarding Flow. This flow will highlight all the children that have not yet had immunizations or physical exams entered, so it's easy for you to identify where these records need to be added.

Once in the flow, click on a child's name to start populating their records. When you add a new physical exam at the bottom, you'll be prompted to enter the date this exam occurred. Famly will then automatically set a due date for the next required physical exam one year after the date you entered.

If you don't want to schedule a recurring yearly physical exam or you do not want a physical exam entered for this child at all, you can exempt them from this requirement by selecting Exempt all from the Dose status dropdown (for more details, see the next section). Click Save and next when you're ready.

You can exit the Onboarding flow at any point, you do not need to add physical exams for all children at once. To reenter the flow, click on Add children

You can exempt a child from providing physical exams in two ways

1. You can exempt a child from all physical exams

2. You can exempt a child from all future recurring physical exams, but keep their initial physical exam on record

You can only add records via the Oboarding Flow for children that do not have any entered yet. If you'd like to enter a physical exam into an existing child's records, you can do so via the overview list.

To update a physical exam for a child in the overview list, you can filter for the child's name on the left-hand side to find previous entries. You can also use the Vaccine dropdown to filter for physical exams only to narrow down your search.

Click on the physical exam you'd like to update (there will always be at least one due or overdue) and enter the date the latest exam occurred. Check the Physical examination (Phys) box, and, if you'd like to add documentation, you can do that here too.

The status will change from Due to Completed.

You can use the immunization records overview to see which children have upcoming or overdue physical exams. You can use the filters on the left to see which physical exams have been completed.

Alternatively, you can see all physical exams entered for a child on their profile by going to Safeguarding → immunizations and scrolling to the bottom of the table to find the Phys section. Any additional documentation linked can also be viewed here.