Where to find the Classroom planner

The Classroom planner is your digital attendance planner, across rooms and age groups. This can be broken down by the week, day and the level of detail of exactly when your expected number of children changes throughout the day.

To find it:

Attendance → Classroom Planner

An overview of the Classroom planner

Here you can easily get an overview of the planned attendance in each classroom to book staff and plan accordingly.

The figures are based on the children's tuition Plans, which include their planned attendance.

Below is an example of a Full week, detailed breakdown overview with a specified start date:

You can also choose to display full days within a week, which will show you the maximum number of children expected to attend at any point in time within each time period.

Total Children refers to the number of children expected for the selected time frame. For example, in the screenshot above, 3 children are expected to attend the center on Tuesday. So the Total Children column shows 3.

Max. Children refers to the number of children who are in the classroom at the same time. In the screenshot above, 3 children are expected to attend the center on Tuesday, but only 2 of them will ever be in the Oak classroom at the same time (Felix and Harley from 6:00-12:00, and then Harley and Frankie from 12:00-18:00). So the Max. Children column shows 2.

A detailed breakdown of attendance

You can use the filters along the top of the page to decide what specifics of the Classroom planner you want to see. You can filter by:

Dates
Classrooms in your center
The ages of the children
By AM, PM or Detailed Breakdown

Once you've decided on your filters, the children will be shown accordingly in the table below the graph.

The Staff Required figure is calculated by using the required ratio that you entered in either your Room or Age Group settings.

The total amount of children expected in the entire center is indicated at the bottom under Summary.

The thermometer icon indicates that the child is off-sick.

💡 To open up the detailed attendance view of a particular group, click on the > symbol next to the group name. The details will reveal the attendance of each child in the specific group you selected.

☝️ Note: The age next to each child is the age of the child on the date you have selected to view the Classroom planner.

Printing the Classroom planner

You can also use the Classroom planner to print out a paper attendance sheet if you like.

To print for manual attendance taking:

First select Child Signature Fields (to check the children in and out) or Staff Signature Fields (to sign the staff in and out) in the tick-boxes, if you'd like space for parent or staff initials on the printout.
Choose whether you'd like to show children's allergies and special dietary considerations as well.
When you're happy with how the physical planner will look, you can select Print