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The Revenue Report
The Revenue Report is where you can keep track of your monthly revenue. You can see a complete breakdown, including plans, ad-hocs, surcharges, credits, custom lines, and subsidy totals. The report is arranged month by month and shows the figures based on when the childcare took place. You can even enter a budget to ensure that you meet your targets. There are a couple of ways find your Revenue Report:
Click on the Finances icon in your sidebar
Select the Reports tab
Select Revenue
Or:
Click on Reports in your sidebar
Filter for Finances and click Revenue
Using the Revenue Report
The Revenue Report displays data for the month in which care is given, not when it was invoiced - this is why your revenue report and invoice report may not always match.
The Revenue Report consists of three sections:
The graph - gives you a quick overview of future revenue
The center overview - provides summarized figures of your revenue
The bill payer overview - gives you a detailed breakdown of who adds to your revenue
The Graph
At a glance, you will be able to see if your revenue is going up or down in the months to come. When hovering your mouse over a black dot, the figure you will get is your total revenue.
The Center Overview
Here you'll find how the total revenue is calculated. The billed line represents the total costs of all billed items for that month, including plans, ad hoc purchases, surcharges, credits and custom lines.
Subsidies are already deducted from this figure.
Billed shows what has been billed for
To be billed shows the amount for periods with active plans and ad hoc purchases that haven't been billed for yet
The Subsidy total line shows the amount that you can expect to receive based on your subsidy rates.
Billed, To be invoiced, and Subsidy total will add up to Total Revenue.
Parent Fees (Planned) is the revenue based on the plans created for children
Parent Fees (Ad Hoc) is the revenue that comes from sessions and products entered as ad hoc purchases
Other is additional surcharges, credits, and custom lines added that aren't part of a plan or ad hocs
Parent Fees (Planned), Parent Fees (Ad hoc), Other and Subsidy total will add up to the Total Revenue.
If you would like to see an added layer of detail, you have the option to look at your revenue details for each month. Clicking on the date at the top of the center overview will show you the number of each session booked (both planned and ad hoc) and their total price as well as the subsidy total for that month.
The Bill Payer Overview
Alphabetically listed by bill payer names, this section outlines how much each bill payer contributes to your revenue.
Black figures represent billed amounts. You can click on these figures to see the invoice linked to them
Grey figures represent amounts that will be billed in the future
Grey figures will match the figureswhen you send out invoices in batch. Please note that deposits included on a bill are not considered revenue because they need to be returned at some point.
Revenue Targets
By clicking the Set up target button in the top right corner of the screen, you are able to enter your revenue target. When the target is saved, it will show as a line in the graph for you to compare your revenue against.
